Avera Downtown Building-Sioux Falls

Worker Type:

Regular

Work Shift:

Day Shift (United States of America)

Pay Range:

The pay range for this position is listed below. Actual pay rate dependent upon experience.

$57,720.00 - $81,640.00

Position Highlights

You Belong at Avera

Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.

A Brief Overview

The Executive Assistant provides high-level administrative support to executive and leadership teams. This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a liaison between leadership and internal/external stakeholders, ensuring efficient operations and communication.

What you will do

• Administrative Support: • Prepare, edit, and format documents including correspondence, reports and meeting minutes. • Maintain organized filing systems and ensure timely document distribution. • Manage confidential and time-sensitive information with discretion. • Conduct research and compile background material for meetings.
• Scheduling & Coordination: • Manage calendars, schedule meetings, and coordinate appointments. • Arrange travel logistics including transportation, lodging, and car rentals. • Organize board and committee meetings, including room reservations and materials preparation. • Provide administrative support for Boards and executive committees, as requested.
• Communication & Liaison: • Answer and direct phone calls; greet and assist visitors. • Serve as a point of contact for internal and external stakeholders. • Anticipate executive needs and proactively manage priorities and follow-ups. • Represent executive values and preferences in communications and decision-making.
• Operational & Project Support: • Assist with invoice coding and basic accounting functions. • Support quality assurance, compliance, and accreditation documentation. • Attend meetings and accurately record minutes.
• Flexible Support Based on Leadership and Department: • Perform a variety of tasks and responsibilities as requested by executives, tailored to specific leadership styles and departmental goals. • Adapt to changing priorities and provide support across different organizational functions. • Assist with special initiatives, strategic planning, and cross-functional projects. • Provide backup support to other administrative staff as needed. • Engage in continuous learning to stay aligned with evolving organizational needs.

Essential Qualifications

The individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.

Required Education, License/Certification, or Work Experience:

• Associate's or equivalent combination of education and experience.
• 4-6 years of relevant administrative or executive support experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office. (Word, Excel, Outlook)
• Ability to manage multiple priorities and shift directions quickly.
• High level of professionalism and confidentiality.
• Strong organizational and problem-solving abilities.

Preferred Education, License/Certification, or Work Experience:

• Experience in healthcare environment.

Expectations and Standards

• Commitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community.
• Promote Avera’s values of compassion, hospitality, and stewardship.
• Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity.
• Maintain confidentiality.
• Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment.
• Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable.

Benefits You Need & Then Some

Avera is proud to offer a wide range of benefits to qualifying part-time and full-time employees. We support you with opportunities to help live balanced, healthy lives. Benefits are designed to meet needs of today and into the future.

• PTO available day 1 for eligible hires.

• Up to 5% employer matching contribution for retirement

• Career development guided by hands-on training and mentorship

Avera is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-605-504-4444 or send an email to talent@avera.org.