SUMMARY OF POSITION 

This position is responsible for the clerical and administrative function of the plant purchasing, which includes the maintenance area. This position processes requisitions, opens, distributes and issues purchase orders, maintains a database to track all orders and contacts vendors with orders. 

ESSENTIAL FUNCTIONS 

This document in no way states or implies that these are the only duties to be performed by the employee occupying the position. 

• Research vendor account information for order fulfillment of various parts and invoice issues on a daily basis via telephone and email correspondence.  

• Expedite and follow-up with suppliers to schedule deliveries, resolve materials issues, discrepancies, outstanding deliverables of orders placed by the MRO buyer. 

• Control and track items that need to be repaired or rebuilt.  

• Complete monthly preventative measures on tools, fall protection and inventory of of-site parts. 

• Manage the consumable vendors on ordering required parts. 

• Assist in reviewing Maintenance PM’s for accuracy.  

• Responsible for running and providing reports to upper management on a variety of Purchasing and Maintenance needs daily, weekly, and monthly.  

• Maintain open communication with the Maintenance staff to address concerns on the parts room. 

• Responsible for providing customer service to the plant to complete part(s) order requests. 

• Responsible for training any new employees within the department.  

• Maintain a clean environment within the parts room to ensure compliance with all Safety, Food Safety and Environmental requirements. 

• Communicate with all vendors in emergency situations to ensure expedited service for any equipment not functioning.  

• Work with vendors to correct problem orders (example, incorrect pricing or invoice, obtain proof of delivery, track deliveries, etc.)  

• Open and enter Plant Purchase Orders for the receiving and bill paying position. 

REQUIRED SKILLS, EDUCATION, AND EXPERIENCE 

Any combination of education and experience providing the required skill and knowledge for successful job performance will be considered.  Typical qualifications would be: 

• High school diploma or general education degree (GED) and 0-4 years’ experience in purchasing/parts room inventory/vendor relations; or equivalent combination of education or experience. 

PREFERRED QUALIFICATIONS 

• APICS Certification is preferred. 

• Excellent verbal and written communications skills. 

• Knowledge of UNIX application (SAP), the Internet and Microsoft Office software, e.g. Word, Excel and Power Point. 

• Bi-lingual, preferred. 

• Knowledge of Excel, Word, and power point. 

• SAP knowledge, preferred. 

SALARY RANGE: $21.00 - $25.00 Per Hour