Location:

18104 Cumberland Road - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION:  Administrative Assistant

DEPARTMENT: Community Corrections

WORK SCHEDULE: 8:00 a.m. - 5:00 p.m., M; 8:00 a.m. - 4:30 p.m., Tu-F

STATUS:  Full-time

FLSA STATUS: Non-exempt

HOURLY RATE: $25.8677 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Administrative Assistant for Community Corrections, responsible for performing various clerical functions in assisting department personnel and the public.

DUTIES:

Answers telephone and greets office visitors, including providing information and assistance, answering questions, taking messages, or forwarding/directing to appropriate personnel.

Maintains participant files, including adding/deleting participants as needed, filing documents, entering data on computer, and generating and disseminating related reports monthly or as needed.

Performs various clerical duties as assigned or as needed, such as preparing correspondence and other documents, filing, comparing prices and ordering office supplies, collecting/receipting payments, and assisting department personnel as requested.

Performs related duties as assigned.

I.  JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or GED.

Working knowledge of department policies and procedures and ability to apply such knowledge to a variety of interrelated tasks.

Ability to type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, typewriter, calculator, and copier.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.

Ability to understand and follow oral and written instructions and appropriately respond to constructive criticism.

Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, related agencies, Department of Corrections, program participants, vendors, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to occasionally work extended hours.

II.  RESPONSIBILITY:

Incumbent performs standard, recurring duties according to department policies and procedures. Incumbent receives immediate supervision, with priorities determined primarily by supervisor. Errors in incumbent's work are usually prevented through complete prior instructions from supervisor, and are detected through supervisory review. Undetected errors may result in work delays and/or inconvenience to other agencies or the public.

III.  PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, related agencies, Department of Corrections, program participants, vendors, and the public for purposes of exchanging information, and explaining policies and procedures.

Reports to the Director of Adminstration.

IV.  PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment, involving sitting and walking at will, hearing communication, speaking clearly, keyboarding, handling/grasping objects, lifting/carrying objects weighing less than 25 pounds, and occasional exposure to potentially hostile/violent persons. Incumbent occasionally works extended hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Administrative Assistant for Community Corrections describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.