Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service.

Hamline University is an Equal Opportunity employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local human rights commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities.

 JOB SUMMARY

The Program Coordinator of the Career Development Center establishes a welcoming and inclusive environment in support of Hamline’s diverse undergraduate students as they navigate career related exploration and preparation. This position provides office management, front desk service, and administrative support in the Career Development Center. Critical components of the role include multifaceted abilities in job fair planning and employer relationship building to student facing support and detail oriented organization and communication.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Coordinate the front desk operations by welcoming and assisting guests of the CDC. 

• Maintain up to date office communication (phone & email) through knowledgeable responses to questions about CDC services, deadlines, programs, resources, and events. 

• Support CDC staff by scheduling appointments, monitoring visitors to the CDC, managing inventory of supplies, and administering mailings from CDC. 

• Process budget paperwork relative to reimbursements, invoices, etc.

• Facilitate all logistical details for CDC programs and events including room layout, event set-up, and catering requests.

• Market CDC events and programs through direct outreach to students, faculty, staff, and alumni as needed as well as through collaboration with various campus offices.

• Operate office technology including CDC staff calendars and work with specific platforms such as Handshake, Google Suite, Forage, Canvas, and EAB-Navigate.

• Collaborate with other CDC staff members to assist employer scheduling for on-campus tabling (schedule space, manage calendar, and provide hospitality for employers).

• Assist staff in collecting, tallying, summarizing data and developing appropriate reports. 

REPORTING RELATIONSHIPS

• This position reports to the Director of Student Success and Career Integration.

• Employee Supervision: No direct supervision

• Student Worker Supervision: May supervise student employees.

BUDGET MANAGEMENT RESPONSIBILITIES

This position assists the Director with operating budget responsibilities.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPETENCIES

• Accurate, detail oriented, and highly organized with a strong sense of processes and systems.

• Strong written and oral communication, listening, and problem-solving skills.

• Effective interpersonal skills: warm, welcoming and professional demeanor.

• Computer skills/experience.

• Commitment to serving student, alumni, faculty, and employer populations with diverse cultural backgrounds, interests and goals.

MINIMUM EDUCATION/EXPERIENCE

• Bachelor’s Degree from an accredited college or university. .

• Two (2) years professional experience in a clerical position. 

• Two (2) years professional experience utilizing Microsoft office, including Word, Excel, and  complex mail merges. 

PREFERRED EDUCATION/EXPERIENCE

• Two (2) years professional experience within a higher educational institution working with  confidential student information.

REQUIRED LICENSURE/CERTIFICATION/REGISTRATION

Not applicable.

WORK CONDITIONS/EQUIPMENT

Must be able to perform the following essential functions with or without a reasonable accommodation:

• Ability to thrive in a professional, fast-paced office.  

• Ability to work at a computer for extended periods.

• Ability to work in a shared workspace.

ADDITIONAL INFORMATION

This is a full time (1.0 FTE), non-exempt, 12-month a year position.

Pay Rate: $20.82/hour

All questions marked ‘Required’ need to be answered in order to submit the application. It is important that your application show all of the relevant education and experience you possess. Applications may be rejected if incomplete. If rejected, you must reapply for the position in order to be considered. A resume or curriculum vitae, a cover letter outlining your qualifications for and interest in the position, contact information for 3 current, professional references, as well as copies of transcripts (if required) must be uploaded with each application.