Our Corporate Visitor Center Coordinator (temporary role) attend to visitors on the Executive area. Performs various service, administrative and office support functions including coordinating meetings, operates switchboard.

MAJOR DUTIES & RESPONSIBILITIES:

• · Greets customers and directs them to the proper Conference room. Answers general questions relating to financial institution services or arrange appointments as necessary.
• · Oversee by assisting visitors, answering phones, replying to inquiries.
• · Forwards telephone calls to specific individuals and records messages when the individuals are not present.
• · Ensures reception area is neat and orderly, and that forms and other display items are stocked and well maintained.
• · Order office supplies, prepare shopping lists as needed.
• · Plan and direct the setup for special events and attend to the special equipment needs for rentals.
• · Performs a variety of more complex clerical tasks which could include data entry, word processing, report preparation, schedule meetings with clients, etc., in assistance to operations of the business unit assigned.
• · Coordinate with the different chefs, the menus that will be presented to the CEO or CFO for their approval.
• · Serve visitors according to established standards
• · Maintain the kitchen clean and organized at all times, including the coffee maker and dishwasher

EDUCATION AND EXPERIENCE:

• · Associate’s degree in business administration, Secretarial Science or field related to area assigned.
• · At least one (1) year experience in office administration or related position.
• · Minimum education and experience required can be substituted with the equivalent combination of education, training and experience that provides the required knowledge skills and abilities.
• · Experience in operation of telephone equipment, fax machine and computer.
• · Excellent interpersonal and communication skills, both written and oral to manage relationships across all levels of the organization. Fluency in English preferred.
• · Excellent customer service skills.
• · Highly organized and able to manage a variety of tasks simultaneously observing attention to detail with minimum supervision.
• · Computer oriented (proficient knowledge of Microsoft Office Suite).
• · Ability to maintain a high level of confidentiality.

WORK AUTHORIZATION & ELEGIBILITY:

• Legally authorized to work in the US is required. This position is of indefinite duration and requires candidates to have permanent or ongoing work authorization.
• Employee is responsible for maintaining eligible work authorization throughout his tenure with the organization.

Oriental is an Equal Opportunity Employer (EEO/Affirmative Action for Veterans/Workers with Disabilities)

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