Position Type:

Administration and Professionals

Date Posted:

2026-04-09

Location:Trades Building - Ridge Road

 

Location: Administration or As Assigned
Reports to: Office Manager, Facilities and Trades Services
FLSA Status: Non-Exempt
Compensation: $44,523.14 - $77,065.58
Union: SEIU 1199

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assimilates sensitive information as needed

• Reviews and creates purchase order/supplier contracts for materials and contracted services

• Reviews and processes invoices in a timely manner

• Manages and prepares reports for projects and tracks progress and report status in a timely manner

• Assists in the preparation of background documents and materials for presentations

• Exhibits good customer relations skills in answering phones, screening and responding to inquiries and requests from District officials, parents, students, media and other external customers.

• Assumes responsibility for calendar management, scheduling and arrangement of meetings/appointments and preparation of agendas for meetings

• Handles basic correspondence without supervision, including memos, letters and electronic transmissions to internal employees and external customers

• Organizes and supports day-to-day activities to ensure efficient office operations

• Screens and handles incoming and outgoing electronic communications

• Assembles highly confidential and sensitive information associated with Facilities and Trades vendors

• Oversees expenditures from the Trades budget and assists with vendor payments

• Implements District and/or Board of Education policies and procedures

• Assist administration with projects and special assignments

• Work with staff to ensure invoice submissions are correct and completed in a timely manner

• Performs all other duties as assigned

QUALIFICATIONS

• A valid State of Ohio Driver’s License is required.

• Minimum of (7-10) years District experience or experience in Facilities

• Excellent organizational, communication, and customer service skills

• Ability to work with other departments that affect the operation of the Facilities and Trades Department

• Experience with computers and Microsoft Office Applications including Word and Excel

• Experience with Smartsheet program

• Experience with Brightly work order system (preferred)

• Experience with Workday (preferred)

• Knowledge of the procurement process in the public sector

• Five (5) years’ experience working in an administrative office

WORK ENVIRONMENT

The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Expected moving, walking and standing consistent with an office environment and occasionally lifting up to 15 pounds
• While performing the duties of this job, the employee is regularly required to stand, walk and sit; use hands to finger, handle, or feel; and reach with hands and arms
• The employee is frequently required to talk and/or hear
• Specific vision abilities required for this job include close vision, color vision, depth perception, and ability to adjust focus
• While performing the duties of this job, the employee is exposed to a normal office environment
• Some travel may be required for training/meetings

NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all- inclusive or to limit the discretionary authority of management to assign other tasks of similar nature or level of responsibility.

Education

To Apply

EEO Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future.  CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.