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Closing Date:

Type of Position:

Professional Staff (Non-Classified)No

Job Type:

RegularNo

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

AVCAA Continuous Improvement

Summary of Job Duties:

The Office Manager in the Provost’s Office is a full-time benefits eligible position who is responsible for overseeing the office front desk, assisting with the coordination of events, ordering of office supplies and technology, and collaborating on Provost’s Office projects. This position is a direct report to the Provost’s Chief of Staff. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and/or Experience: 

• Earned Bachelor's degree;

• A minimum of one-year work experience working in an administrative or research support capacity is required;

• Proficiency with Microsoft Office Suite and Google Suite.

 

Preferred Education and/or Experience: 

• Previous work experience in a higher education institution.

Job Duties and Responsibilities:

General Office Support

• Regularly assists with office staff in the creation, analysis, and synthesis of data needed for producing reports and recommendations; 

• Accurately researches internal and external policies and procedures and regulations and laws concerning higher education; 

• Manages the front desk of the Provost’s Office; 

• Assists other office staff, AVCs, and Provost on projects;

• Provides assistance to the Curriculum & Special Projects Manager and Provost Chief of Staff on the Academic Affairs event calendar and any events hosted by the Provost’s Office.;

• Prepares and distributes routine physical and electronic communications at the direction of other office staff, AVCs, and the provost;

• Route paperwork for signatures. 

Record, Data, and Inventory Management

• Maintains electronic and physical files of the Provost’s Office;

• Performs annual Provost’s Office asset and electronic inventory;

• Assists with routine webpage updates under the direction of the Provost’s Chief of Staff.

Budget, Finance, and Purchasing

• Orders Office Supplies including any technology needs;

• Submits and tracks requisitions for furniture, technology, and supplies under the direction of the Provost Office Finance Director;

• Obtains and submits bids for office supplies

• Contact vendors for quotes for services such as furniture, technology, etc.;

• Collaborates with the Provost Finance Director on budget, finance, and purchasing;

• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Experience with Workday, Canva, and Wordpress.

Additional Information:

$44,000Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Sharon Sims, Director of Finance (Office of the Provost), scsims@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity:

Talking

Occasional Physical Activity:

Walking

Benefits Eligible:

Yes