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Closing Date:

Type of Position:

ClericalNo

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Construction Management & Civil/Construction Engineering

Summary of Job Duties:

The Administrative Analyst will serve as receptionist, administrative support, and grant/contract support for the Department of Construction Management and Civil and Construction Engineering Department. The Administrative Analyst reports directly to the Department Chair and assists the Chair and Program Coordinators in supporting students, faculty, and staff with the flow of information and documents. Job duties also include assisting the Chair with monitoring the Department budget and preparing and processing documents related to hiring, payroll, travel, purchasing, and Department events. This individual also provides registration assistance to students and faculty, and inputs course schedule information throughout the year. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma;

• One year of specialized training in business management, business education, or a related field;

• Three years of experience in a specialized or related field applicable to work performed;

• Other job-related education and/or experience may be substituted for all or part of these basic requirements.

Job Duties and Responsibilities:

• General reception duties include providing excellent customer service in person, on the phone, and via email, answering incoming phone calls, directing calls to the desired party, and/or taking detailed messages;

• Manage textbook orders;

• Sort and distribute departmental mail and faxes;

• Order and maintain office supplies and equipment for the department;

• Coordinate travel for visitors, faculty, staff, and student travel, including making travel arrangements, completing appropriate travel and insurance forms, and reimbursement requests;

• Produce general correspondence for the Department Chair.

Financial

• Maintain the department budget and monitor expenditures;

• Initiate and track progress of purchase requisitions, budget and expense transfers, and hiring process for full-time and part-time employees;

• Maintain the proper use of department purchase and travel cards, including making purchases, allocating funds, submitting comments and documentation, and keeping card logs up to date by the monthly deadline.

Faculty Support

• Manage the course evaluation process;

• Coordinate faculty meetings and maintain meeting records;

• Perform other duties as assigned.

Record Keeping

• Create and maintain department records, personnel files for faculty and staff, and student records;

• Monitor and report copier usage.

Knowledge, Skills, and Abilities:

• Knowledge of policy and procedures concerning day-to-day operations of UA Little Rock;

• Knowledge of policy and procedures concerning UA Little Rock Admissions, Academic Advising, and Registration;

• Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the Department and programs within;

• Ability to communicate effectively with others;

• Knowledge of computers and software applications;

• Ability to prepare, present, review oral and written information and reports;

• Ability to research and analyze related work program information;

• Ability to develop, recommend, interpret, and apply policy and procedures;

• Ability to analyze financial records and prepare reports;

• Ability to plan, organize, and direct the work of others;

• Ability to learn the Workday, Boss, and Banner programs.

Additional Information:

$36,327.00Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Hollis Bray
hgbray@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Sitting, Talking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Standing, Walking

Benefits Eligible:

Yes