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Job Title:

Vital Statistics Records Assistant

Department:

Health System Shared Services | MIM Operations

Position Summary: The Medical Information Specialist ensures that medical record and hospital systems reflect the patient care provided at the medical center and outlying sites. The medical information specialist conduct tasks and activities to support health system and community connect affiliates in support of Medical Information Management operations functions. These include but are not limited to: Vital Statistics, Release of Information, Data Completion/Transcription, Data Integrity Management, and Document Imaging. The medical information specialist ensures compliance with hospital policies, procedures and bylaws through medical record-keeping standards.

Minimum Education Required: One year experience (1000 hours course work or training) in customer service or communications, including analyzing & interpreting information; 6 mos. experience (600 hours training) in operation of computer and related peripheral equipment; 3 mos. experience (300 hrs course work) in information research & analysis. Additional Qualifications: Some positions require 3 mos. exp. (300 hrs course work) in supervision management; 3 mos. experience (300 hours course work) in interviewing.

Additional Information:

Vital Statistics Specialist

• Assembles birth certificate packets and delivers them to the nursing stations on Labor and Delivery, and Postpartum units
• Interviews new mothers to facilitate completion of the birth worksheet (may include weekends and holidays)
• Facilitates completion of the paternity affidavits for the Central Paternity Registry
• Notarizes paternity affidavits
• Completes Vital Statistics Worksheets by abstracting mothers’ risk factors, infections, procedures, and complications and abstracting babies’ vaccinations, risk factors, and anomalies from IHIS
• Types birth certificates in OVRS (ODH’s Integrated Perinatal Health Information System)
• Audits and proofreads birth certificates before certifying
• Prints a complete and final copy of each birth certificate and worksheet and scans into OnBase
• Certifies each birth certificate and submits it electronically to the Columbus Health Department
• Preps and mails paternity affidavits to Central Paternity Registry
• Interacts with Columbus Health Department & Ohio Department of Health staff for questions regarding birth certificate process
• Coordinates submission of homebirth paperwork to the Ohio Department of Health
• Generates proof of birth documents when requested

All Specialists - Miscellaneous Duties

• Complete productivity worksheets on daily basis and submits to manager
• Retrieves departmental mail and answers phones
• Organizes, boxes, and labels paper loose for storage
• Requests charts from offsite storage
• Investigates and researches issues
• Opens and sorts incoming mail
• Performs cleaning and maintenance on scanners
• Provides cross coverage of other positions
• Other duties or special projects as assigned

Physical/Visual/Mental Requirements

• Able to move a stack of medical records (not more than 25 pounds) from one location to another.
• Ability to walk or move around campus for 75% of time worked on daily basis
• Able to enter and research data from a computer keyboard.
• Able to accurately type 25 words per minute
• Able to use terminal digit system and alphabetize work
• Able to communicate clearly with contacts as noted above, both in-person and on the telephone.
• Able to concentrate and pay attention for periods of time up to 4 hours to perform such tasks as filing loose material or assembling medical records.
• Able to respond to emergency situations and announcements.

Location:

Doan Hall (0089)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. 

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.