Receiving Assistant

Loyola Marymount University
Westchester Campus
1mo ago

Full-Time
On-site

The Receiving Assistant serves as the point person to manage materials as they arrive at the library. The incumbent receives print books, periodicals, and physical media and assists in receiving and processing electronic resources. The incumbent takes a lead role in managing the department’s student workers and assigns most of their day-to-day tasks. The Assistant maintains current periodical shelving, manages the receiving and boxing of continuations, and works with vendors to process claims. The incumbent ensures accurate holdings information in library systems and resolves issues that impact timely order fulfillment and patron access. The Receiving Assistant is an essential part of the library’s Acquisitions & Collection Development department, and reports to the department head.

Position Specific Responsibilities/Accountabilities

Receiving and Processing of Library Materials

Receive print books; check condition of materials; review accuracy of records for received materials; troubleshoot receiving problems and work to resolve those problems with vendors.
Manage the receiving of periodicals; maintain holdings information; process claims. Using library and vendor systems, resolve issues that support subsequent claiming.
Sort and distribute library mail daily; receive shipments from Campus Distribution Center; independently resolve receiving problems.
Serve as the point person for library staff for all holdings issues and questions related to periodicals in all formats. Manage the retention or disposition of continuations from the current catalog according to established timelines.
Process electronic records when receiving library materials.
Process invoices for purchased electronic books and licensed streaming videos.
For materials that need binding or repair, coordinate disposition of materials, prepare and receive shipments, and serve as point of contact for the binding vendors.
Receive and process gift materials accepted for the collection.
Participate in departmental inventory projects of physical and electronic resources.

Supervision of Student Employees

Collaborate with project managers to hire, schedule, on-board, and evaluate work-study student employees.
Manage weekly student employee schedules; track hours and attendance; approve biweekly timesheets; resolve timesheet issues; and monitor student work study budget.
Train student employees in Acquisitions and Collection Development policies, procedures, and workflows.
Assign daily tasks to student employees and monitor their progress.
Assist in the design, implementation, and oversight of quality control processes to ensure student work consistently meets high standards.

Administrative and Other Duties

Assist in the maintenance of documentation for the department.
Represent the William H. Hannon Library within the library and campus community as appropriate.
Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

Typically, a Bachelor’s degree or equivalent experience or technical training in library operations. Incumbent will be expected to continue upgrading knowledge, skills, and abilities.
Minimum of one year of experience working in a library.
Ability to work independently and follow through on assignments with minimal supervision. Organize materials, use sound judgment, analyze information, evaluate situations, and recommend solutions to supervisor in order to complete workload and resolve problems.
Ability to perform with frequent interruptions and distractions, appropriately prioritizing tasks in the face of changing priorities and fluctuating workloads. Careful attention to detail is required.
Strong written and oral communication skills to work effectively with coworkers, library patrons, staff, and vendors.

Preferred Qualifications

Experience working in a library acquisitions department.
Knowledge of Library of Congress Classification system.
Experience with academic books and/or serials, the publishing industry, and related computer systems.
Knowledge of a range of electronic resources standards, formats, and systems, including: MARC, Ex Libris Alma, and EBSCOnet.
Demonstrated experience with using Microsoft Office Suite (Word, Excel, Outlook).

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, handle or feel objects; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, climb, balance, stoop, kneel, crouch, and crawl. The employee regularly lifts up to 40 pounds and pushes up to 75 pounds.

William H. Hannon Library Expectations

We share the university's commitment to inclusive excellence, the education of the whole person, and the building of a just society. We expect all employees to support the library’s commitment to diversity, equity, inclusion, and anti-racism: https://library.lmu.edu/deia/.

Location and Hours

This position reports to the William H. Hannon Library, on the university's Westchester campus. Incumbent is expected to work fully on-site, with a typical schedule during core business hours Monday-Friday.

Hiring Salary Range

This position is non-exempt, with a minimum starting salary of $24.00/hr. Offer will be dependent on experience and determined in conjunction with an internal pay equity assessment.

Instructions to Apply

Applications accepted until position is filled. Deliberations on the pool of candidates will begin as applications are received.

For full consideration, applicants should submit the following materials in addition to completing the staff application and references questionnaire in Workday:

A letter of application describing your qualifications for the position; explaining your interest in the position; and affirming your commitment to the mission of LMU.
A current resume.

For more information about the position, please contact Glenn Johnson-Grau, Head of Acquisitions & Collection Development. gjohnson@lmu.edu / 310-338-6063

#HERC# #HEJ#

Staff Regular

Salary range

$22.26 - $26.68 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

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