Hunt Valley Country Club - Phoenix, MD

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

The Event & Tournament Coordinator is responsible for planning, organizing, and executing all club events and golf tournaments. This role ensures a seamless, high-quality experience for members and guests by coordinating logistics, managing vendor relationships, and collaborating across departments including golf, food & beverage, and operations.

Key Responsibilities

Event Planning & Execution

• Coordinate all aspects of club events including weddings, banquets, social gatherings, and corporate functions
• Serve as the primary point of contact for clients from initial inquiry through event completion
• Develop event timelines, layouts, and detailed execution plans
• Ensure events meet club standards and member expectations

Golf Tournament Coordination

• Plan and execute member and outside golf tournaments from start to finish
• Manage tournament setup including registration, pairings, scoring, and prize distribution
• Coordinate with the golf shop staff to ensure smooth course operations
• Oversee on-course contests, signage, and sponsor activations

Client & Member Relations

• Build strong relationships with members, guests, and event hosts
• Conduct site tours and assist in selling event packages
• Respond promptly to inquiries and provide exceptional customer service

Logistics & Operations

• Collaborate with food & beverage, culinary, and banquet teams on menus and service details
• Coordinate vendors (florists, DJs, rental companies, etc.)
• Ensure proper setup/breakdown of event spaces and tournament areas
• Monitor event execution to address issues in real time

Administrative Duties

• Prepare contracts, banquet event orders (BEOs), and invoices
• Track event budgets and ensure profitability targets are met
• Maintain event calendar and scheduling systems
• Assist with marketing and promotion of club events

Qualifications

• Bachelor’s degree in Hospitality Management, Event Planning, or related field preferred
• 1–3+ years of experience in event coordination, hospitality, or golf operations
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Knowledge of golf tournament formats and operations (preferred)
• Proficiency in event management software and Microsoft Office

Skills & Competencies

• Attention to detail and problem-solving mindset
• Ability to work in a fast-paced, high-touch service environment
• Flexibility to work evenings, weekends, and holidays
• Team-oriented with a positive, professional demeanor

Physical Requirements

• Ability to stand, walk, and move around the property for extended periods
• Ability to lift/move event materials (up to ~25 lbs) as needed

Pay Range: $15.00 - $27.00

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.