11917 AMG Admin - Facilities

Full time

Yes

40

This is a fully on-site role working Monday-Friday business hours.

Pay Range

$23.65 - $35.50

It's More Than a Job, It's a Calling!

Position: Facilities Technical Resource Assistant

Location: Advocate Corporate; Oak Brook, IL. (fully onsite)

Full Time; 1st Shift

~Monday-Friday

Major Responsibilities:

• Performance of secretarial and minor administrative services in support of department.  
•           Schedule and arrange meetings and/or appointments with multiple attendees. Make decisions regarding revision of supervisor’s/staff’s schedule to accommodate meetings and appointments.
•           Work with outside vendors providing functional services to the area (e.g., arranging for temporary personnel, directly purchasing products, etc.).
•           Take action upon mail and/or correspondence received by area.
•           Organize special events: secure space, prepare memo and /or notify participants, arrange for equipment as necessary, assure room set-up, order refreshments, etc.
•           Complete billing; process employee profiles, payroll, etc. for department.
•           Enter data into database or spreadsheet, perform analyses from data, and create specialized reports.
• Preparation and dissemination of correspondence  
•           Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy
•           Compose correspondence from notes and/or discussions with supervisor and/or staff
•           Collect data and develop and/or prepare departmental reports. May do some analysis of data and/or mathematical calculations.
• Maintenance of department files.  

•           Maintain records and files within the department/unit.
•           Create and set up filing systems for department/unit.

Licensure, Registration, and/or Certification Required:

• N/A

Education Required:

• H.S. or equivalent and 2-4 years secretarial experience, OR Associates degree and 1-2 years secretarial experience

Knowledge, Skills & Abilities Required:

• Typing 55-60 words per minute preferred
• Able to use several soft-ware packages
• Ability to create spread-sheets preferred

Physical Requirements and Working Conditions:

• N/A

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program