The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology, with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization, working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience, with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

This position offers the opportunity to lead the design and execution of Moderna’s global strategic meetings management program from our Warsaw hub. You will be a vital member of the Indirect Procurement function, ensuring the delivery of cost-effective, compliant, and high-impact company meetings and events. Working cross-functionally across the enterprise, you will manage strategic vendor relationships, coordinate international event logistics, and ensure adherence to Moderna's internal policies and external regulations. Your contributions will directly support Moderna’s ability to distribute life-saving vaccines globally while cultivating innovation in how corporate meetings are planned, executed, and evaluated. Exposure to modern digital platforms such as Cvent and opportunities to leverage Generative AI tools for automation and optimization are embedded in this role. This is a highly collaborative and globally impactful position, reporting into the Director of Travel, Meetings, and Fleet.

If the right candidate is identified, this role could be elevated to Senior Manager. 

Here’s What You’ll Do:

Your key responsibilities will be:

• Develop and implement a global Strategic Meetings Management (SMM) framework tailored to Moderna’s business goals and cultural values.

• Act as Moderna’s internal subject matter expert for all things related to meetings and events management.

• Optimize sourcing of meeting locations, services, and third-party partners, achieving savings without compromising experience.

• Deliver a centralized model leveraging technology platforms (notably Cvent) to streamline meeting logistics and compliance.

• Build strategic relationships with stakeholders across departments and regions to align meetings planning with Moderna’s growth objectives.

• Proactively train, educate, and support internal users in policy adherence and process excellence.

Your responsibilities will also include:

• Foster and manage key vendor and supplier relationships, ensuring KPIs, SLAs, and performance metrics are met.

• Lead RFP processes for external meeting services, ensuring alignment with quality, cost, and compliance requirements.

• Collaborate closely with Security and EHS functions to embed risk mitigation strategies into event standards.

• Identify and promote innovative tools and processes—including opportunities to integrate Generative AI solutions—to enhance stakeholder experience and program efficiency.

• Track and report on savings generated per event and across the fiscal year, maintaining balance between cost optimization and attendee satisfaction.

• Serve as a bridge across time zones to ensure continuity, coordination, and consistency in global meetings execution.

The key Moderna Mindsets you’ll need to succeed in the role:

• “We behave like owners. The solutions we’re building go beyond any job description.”
  This role requires proactive ownership of a global program where you’ll set the strategy and directly influence its execution. You'll need to think and act beyond traditional event planning to build a resilient and scalable capability.

• “We digitize everywhere possible using the power of code to maximize our impact on patients.”
  You will be expected to champion the adoption and integration of technology platforms such as Cvent, and identify new opportunities—including AI-powered solutions—that bring automation, efficiency, and measurable value to Moderna’s meetings program.

Here’s What You’ll Need (Basic Qualifications):

• Bachelor's degree or equivalent experience in a relevant field (Business, Hospitality, Event Management, or a related discipline).

• 5-8+ years of experience in meetings management, and event planning, with strong knowledge of meeting planning, logistics, and industry best practices.

• Experience with Cvent, event meetings management software

• Proficient-level skills in the following key competencies/skills: communications, project management, relationship management, influencing, negotiation, financial acumen, analytical, presentation, aptitude for technology, results-focus, professionalism, and success in a matrixed environment

Here’s What You’ll Bring to the Table (Preferred Qualifications):

• Excellent negotiation and vendor management skills

• Familiarity with regulatory compliance related to meetings and events is desirable

• Exceptional attention to detail and commitment to delivering high-quality work

• Agility to manage multiple projects at the same time, with multiple time zone complexity

• A proven track record of savings delivery

• A deep desire to be a key part of building a world-class Procurement

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.  

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. 

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. 

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact. 

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities. 

Moderna is a smoke-free, alcohol-free, and drug-free work environment. 

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply! 

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. 

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at leavesandaccommodations@modernatx.com. 

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