Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Associate’s degree in a related field.

4+ years of progressively responsible administrative experience, preferably in higher education or a similarly complex organization.

Experience supporting processes requiring a high level of confidentiality and attention to detail (e.g., personnel actions, faculty review, or similar).

Excellent written and verbal communication skills, with substantial experience drafting, editing, and reviewing professional correspondence, reports, or minutes. 

Advanced proficiency with Microsoft Office Suite (Outlook, Word, and Excel) and experience navigating enterprise systems such as Workday or similar HRIS platforms.

Job Description:

The Department of Agronomy in the College of Agriculture and Life Sciences is seeking an Administrative Assistant II to provide high-level administrative and operational support to the Department Chair and department personnel. This position plays a key role in coordinating meetings and events, supporting faculty processes, and ensuring efficient day-to-day operations within a dynamic academic environment. The successful candidate will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities.

Why You’ll Want to Join Our Team
In this role, you’ll be part of a highly collaborative, team-oriented department where people genuinely enjoy working together and support each other’s success. Agronomy offers a collegial environment with approachable faculty and staff, along with strong resources that allow you to do meaningful work and continuously improve processes. It’s a place where you can build relationships, contribute in impactful ways, and feel connected to a supportive community.

Key Responsibilities

• Provide administrative support to the Department Chair, including preparing correspondence, reports, presentations, and handling confidential matters

• Support faculty advancement, review, and appointment processes, including document coordination, scheduling, and deadline tracking

• Manage complex calendars and scheduling for the Department Chair, faculty, and shared spaces, ensuring alignment with competing priorities

• Coordinate departmental meetings, events, and faculty candidate visits, including scheduling, logistics, agendas, and minutes

• Research, compile, and analyze information for reports, planning, and special projects

• Provide administrative support to faculty, staff, postdocs, and students, ensuring timely and accurate service

• Assist with onboarding, student employment processes, and general HR-related administrative support

• Support daily office operations, including supplies, shared spaces, mail, and department records

• Ensure accuracy and professionalism in departmental communications and documents

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

April 9, 2026

Posting Close Date:

April 19, 2026

Job Requisition Number:

R18962