What’s the role 

As the Executive Coordinator, you will manage projects and activities for the executive staff, board, and committees, organize meetings and conference calls, drive project success, create reports and accountability metrics, and write correspondence and other communications. We will rely on you to have your finger on the pulse of activities, projects, and issues.   

You will take projects from start to finish and facilitate our communications processes. Your success is all about managing priorities and creating and maintaining business relationships. In this highly visible role, your excellent communication and collaboration is paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action.  

Reporting into the GM B2B Retail, the role requires self-motivated, dedicated and responsible individual with the ability to perform well under pressure.  

Accountabilities: 

• Support executive staff in achieving their annual goals  

• Support executive management at board meetings and with board presentations/communications  

• Coordinate town halls with all staff and manage newsletters and other annual communications to staff  

• Serve as execution collaborator around the office    

• Be a liaison across disparate office teams during the development and execution of company-wide initiatives, policies, and processes  

• Facilitate new business initiatives and strategic projects  

• Consult to improve operations and workflows for entire departments  

• Keep company stakeholders informed on key updates and developments  

• Manage the Facilities & Safety Manager and Receptionist  

• Oversee facilities and building management  

• Manage administrative support team  

• Maintain key external strategic business relationships  

• Implement office policies and strategize improvements to existing processes  

• Develop initiatives related to company culture and employee wellness  

• Plan events and meetings, schedule and manage calendars  

• Create reports and metrics for reporting for company projects  

• Other duties as assigned  

What you bring  

• Must have legal authorization to work in the US on a full-time basis for anyone other than current employer 

• HS School Diploma (required), Associates or Bachelor’s degree (preferred)  

• 10+ years prior business/executive administration support  

• Demonstrated ability to interact effectively and appropriately with high level professionals, boards, committees, volunteers, and executive staff  

• Good communication skills, written and oral, for example ensuring sales agents are kept informed of any delays in turning around pricing requests, or outlining the rationale behind a decision not to approve credit for a customer 

• Analytical mindset, demonstrate ability to problem solve and create practical solutions to overcome problems and mitigate risks.  

• Comfortable working in a target-driven and fast-changing environment, and able to respond to changing business needs  

• Excellent attention to detail  

• Proficient use of Microsoft Office programs including Word, Outlook and strong Excel skills  

• Excellent analytical, organization and time management skills, with the ability to maintain a strict level of attention to detail  

• Ability to work well within a team environment and demonstrate a vested interest in team goals and objectives  

• Excellent interpersonal, verbal and written communication skills, with the ability to establish and maintain positive and effective working relationships 

• Self-motivated with the desire to consistently improve performance and gain further knowledge 

• Ability to meet deadlines, learn quickly and demonstrate effective problem solving and follow-up skills 

What we offer 

The base salary range for this position is $86,000 - $128,000 per year.  Individual pay will be based on various factors, such as relevant work experience, education, certifications, skill level, seniority, and internal equity. 

For regular full-time or regular part-time employees of the Company (participating companies as listed in the Summary Plan Description), insurance coverage options include medical, dental, vision coverage, life Insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs. Employees also participate in a company pension plan and a 401(k) plan. Paid leave includes up to 6 weeks of paid vacation time, up to 11 paid holidays, and parental leave offering 16 weeks of paid leave for birthing parents, and 8 weeks of paid leave for non-birthing parents. 

Additionally, employees are eligible for short-term disability leave for up to 26 weeks at 100% or 50% of base pay as well as Long-Term Disability insurance. Shell also offers other compensation such financial reimbursement for adoption, wellness, education, and personal learning expenses, and some roles are eligible for discretionary long-term incentives.  For interns, eligible benefits include medical, dental, and vision coverage, life insurance, Business Travel Accident Insurance, and Occupational Accidental Death Benefit programs; participation in a 401(k) plan; and paid leave for up to 11 paid holidays.  Additional information on Shell’s US benefit programs can be found at https://www.shell.us/careers/about-careers-at-shell/rewards-and-benefits.html. 

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself. 

• Progress as a person as we work on the energy transition together 

• Continuously grow the transferable skills you need to get ahead 

• Work at the forefront of technology, trends, and practices 

• Collaborate with experienced colleagues with unique expertise 

• Achieve your balance in a values-led culture that encourages you to be the best version of yourself 

• Benefit from flexible working hours, and the possibility of remote/mobile working 

• Perform at your best with a competitive starting salary and annual performance related salary increase – our pay and benefits packages are considered to be among the best in the world. 

• Take advantage of paid parental leave, including for non-birthing parents 

• Join an organization working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply 

• Grow as you progress through diverse career opportunities in national and international teams 

• Gain access to a wide range of training and development programs 

We'd like you to know that Shell has a bold goal: to become one of the world’s most diverse and inclusive companies. You can get to know more about how we're working towards that goal, click here.  

Shell in The United States 

Shell has been in the US for more than 100 years, leading the sector in energy, petrochemicals and refined products.  Today, we provide millions of Americans with the energy needed to heat and cool their homes and power the economy.   

We operate in all 50 states, from our Deepwater platforms in the Gulf of America to the Pennsylvania Chemicals complex and our miles of pipelines throughout the US. 

We reach our customers through our 13,000 branded retail stations, and we are number 1 in gasoline sales. We also own the #1 brand of motor oil in the U.S. – Pennzoil® – made from natural gas. 

We are excited to play a key role in the move to net carbon emissions while providing the oil and gas needed by society for many decades to come.