Job Overview 
Mariani Landscape is seeking top talent to join our team as a Billing Specialist. This associate is responsible for supporting billing operations, including ensuring that all aspects of client invoicing are produced accurately and in a timely manner. This position interacts with internal teams, clients, and vendors while supporting departmental financial and administrative processes.

Responsibilities and Duties 

• Follow company policies, procedures, and work standards.

• Lead monthly billing processes, including weekly reporting.

• Produce client invoicing, partial and final billing, and related financial documentation.

• Maintain spreadsheets and billing records for clients and projects.

• Communicate with operational and sales staff regarding billing requests, job status, and invoicing concerns.

• Produce and distribute job cost information in a timely manner.

• Create and distribute credit memos.

• Apply deposits and payments accurately and timely.

• Assist with subcontractor invoicing and waivers.

• Maintain and balance expense and revenue reports.

• Assemble and distribute department files and documentation.

• Handle confidential and non-routine information appropriately.

• Complete work within appropriate timeframes to prevent backlog.

• Research billing discrepancies and assist in resolving process issues.

• Maintain a high standard of quality and accuracy in all work performed.

• Communicate billing issues or client concerns to leadership in a timely manner.

• Complete required paperwork accurately and timely, including timesheets and other administrative documentation.

• Participate in departmental meetings and trainings.

• Arrive for work on time and prepared each day.

Non-essential Duties and Responsibilities

Job Requirements 

•  Minimum of 3 years of experience in billing, accounting support, or administrative support, preferably in a service-based industry.

• Strong proficiency in Microsoft Office, specifically Excel.

• Ability to maintain confidential information and exercise appropriate discretion.

• Strong verbal and written communication skills.

• Strong attention to detail and accuracy.

• Ability to prioritize and manage multiple tasks independently.

• Flexibility to support changing workloads and deadlines.

• Ability to learn and work within company software systems.

• Ability to deliver quality results under tight deadlines.

• Demonstrate accountability for work being completed accurately and on schedule.

• Professional demeanor and telephone etiquette.

The Perks 

• 401(k) plan with company match  

• Medical insurance  

• Dental insurance  

• Vision insurance  

• FSA/HSA  

• PerkSpot  

• Long-Term Disability and Life Insurance  

• Paid time Off  

• Tuition Reimbursement (after one year of service)