Day to day responsibilities as agreed with your Line Manager/Principal to include:

– provide administrative services to the H&S and Security team in accordance with applicable organization policies and practices, referring to Line Manager as appropriate;

– the general administration services to the team include filing, data entry, typing and assisting in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors (for H&S and Security department) and assisting with general reception and telephone duties;

– assist Line Manager to make improvements and implement required changes;

– assist Line Manager to liaise with external agencies relation to health and safety matters;

– reporting (content and format as agreed) on a monthly basis or as otherwise required;

– achieve agreed personal targets and assist Line Manager to achieve team targets;

– ensure compliance to applicable codes, legislation, and procedures including health and safety

– maintain accurate records/documentation associated with your work

– immediately report problems/failures that may impact on the organization and/or its clients/customers to Line Manager;

– meet your targets and contribute to those of the team as a whole;

– contribute towards the efficient running of the team;

– responsibly use resources and control expenses to match budgetary controls;

– adhere to all organisation policies and procedures;

– interact and co-operate with all members of the organisation, its suppliers and clients/customers;

- conduct HS focused walkarounds of facility, identify and report hazards;

- maintain HS signage, first aid equipment; and

- deliver basic level HS related training and conduct low level risk assessments.

From time to time you may be expected to be part of special projects as are reasonably required of your job role.

You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organization generally.

Essential Abilities/ Competencies of this job role

You need

– Qualifications sufficient to perform the job role

– ability to speak, read and write fluently in  English

– good understanding of administration and the office environment generally

– an understanding of health and safety issues and  how a health and safety team works, qualifications in same would be considered an asset

– integrity and honesty in all dealings

– good analytical, interpersonal, organizational and communication skills.

– basic project management skills

– experience of office software (WP, spreadsheet, database)

– ability to work under pressure

– full driving license

You need to have and maintain (with regular training and updates as necessary) the knowledge, technical skills and qualifications that are necessary to perform your job role to comply with the requirements of the organization and any applicable rules, regulations and with any law which applies to your job role.