Hawaii Water Service

Job Description:

The Operations Clerk is responsible for creating, dispatching, and tracking all purchases of materials, parts, or supplies, including those for fleet vehicles; creating specific and non-specific work orders; processing and tracking change orders; preparing and maintaining files, reports, and logs; performing various administrative duties including shipping/receiving mail or packages and submitting requests for checks or payments; responds to and resolves inquiries from customers, vendors, and contractors. This position is located on the Big Island, Hawaii.

Essential Job Functions:

• Responsible for tracking, monitoring and updating Capital budget schedule, creating specific and non-specific work orders and assisting accounting on closing work orders Also, responsible for generating reports regarding capital budget
• Prepares daily and/or end of month reports for manager review, including but not limited to daily and/or end of month reports for items such as district production report, mileage reporting, well levels, sand test, and Field order reporting
• Respond to and resolve inquiries from contractors, including updating vendor insurance documentation
• Initiates, updates, and complete specific and nonspecific Power Plant projects; perform accounting functions related to all aspects of Operations capital projects including monitor and research expenses
• Performs administrative duties as needed such as create and update Operations forms, filing, receive radio calls from field, purchase and restock break room/lounge supplies. May require operation of company vehicle.
• Monitor inventory and place orders for operations/departmentally supplies
• Receive Hawaii One Call (USA One) requests from field and contact Underground Service Alert
• Performs work safely by adhering to Cal Water Safety programs and policies as well as reporting hazards and unsafe conditions
• Coordinates, creates, and dispatches all purchase orders for materials, parts, or supplies
• Maintains and tracks all fleet vehicle purchases including parts, fuel receipts, renewals, transfers, and vehicle retirements
• Designs and maintains various record-keeping systems; independently completes special projects and assignments
• Researches and processes invoices, purchase orders, and expense reports; monitors budget and creates specific reports
• Responds to and resolves inquiries from customers, vendors, and contractors
• Complies with Sarbanes-Oxley (SOX) requirements
• Coordinates delivery and pickup of materials or orders, ships/receives packages or mail, and organizes/tracks existing inventory
• Participates in and supports the Company’s Continuous Improvement program and projects
• Performs work on-site in the assigned office location
• Perform other duties as assigned to fulfill business operational needs and objectives
• Attend meetings and training as requested by Hawaii Water Service Company/California Water Service Company

MINIMUM QUALIFICATIONS

• High School diploma or possession of a GED
• Ability to communicate clearly and concisely both verbally and in writing
• Ability to perform basic math functions to calculate figures, reconcile invoices, and track expenses
• Ability to respond to common inquiries or complaints from customers
• Proficient in the use of Microsoft Office Applications
• Valid Hawaii Driver’s license and good driving record required
• Basic accounting knowledge a plus

Salary Range: $23.85 - $42.40