Summary: 

The Baystate Health Accounts Payable Associate II functions as the primary contact for vendors. This individual is responsible for ensuring the accurate and timely processing of all invoices including check requests, travel expense reimbursements, patient refunds, invoices processed via EDI, invoices processed via upload, invoices not associated with a purchase order and purchase order match invoices. The Accounts Payable Associate II is expected to resolve exceptions and attend to customer inquiries in an efficient and timely manner. This employee will routinely collaborate with internal and external customers related to Accounts Payable policies and procedures.

Job Responsibilities: 

1) Manage assigned vendors, including but not limited to:

Review invoices in OnBase for appropriate coding, proper backup, authorized approval and accuracy.
Index invoices accurately and in compliance with department invoice numbering standards.
Enter invoices in Lawson promptly taking advantage of discounts and negotiated vendor terms.
Routinely work vendor statements for discrepencies, aging invoices and credits.
Initiate vendor setup process for new vendors by compiling required tax information and submitting information to designated contact in AP/Purchasing.

2) Respond to inquiries from internal and external customers received via email or phone with the highest level of customer service taking appropriate action to reach the desired result.

3) Work the recon queue and resolve in a timely manner.

4) Work the Received not Invoiced (RNI) and Invoiced not Received (INR) file generated by Inventory Control. Coordinate resolution with AP colleagues, Purchasing agents, Material Management and vendors.

5) Work on ad-hoc team projects and assignments.

6) Ensure work area is kept and maintained in a neat, clean, organized and safe manner at all times in accordance with BH health and safety requirements.

7) Consistently adhere to confidentiality principles, the Baystate Operating Principles and the Baystate Best Service Standards as a member of the BH Accounts Payable team. Ensure that all departmental policies and procedures are effectively and efficiently carried out.

Required Work Experience: 

1) 2-4 years of Accounts Payable experience

Preferred Work Experience: 

1) 4-6 years of Accounts Payable experience

Skills and Competencies: 

1) Strong customer service and telephone skills

2)  Well-developed PC skills, including knowledge of spreadsheets (Excel), word processing (MS Word), proficiency with data entry and demonstrated analytical skills

3)  Ability to effectively communicate written and verbally

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation High-quality, low-cost medical, dental and vision insurance
• Generous PTO – up to 25 days in the first year, with scheduled earned increases
• Continuing education support and reimbursement
• First Time Home Buyers Financial Packages
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental, physical, and financial health
• Pet, home, auto and personal insurance
• Life insurance
• Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
• Wellbeing programs that include but are not limited to mental, physical, and financial health

We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!

OUR COMPENSATION PHILOSOPHY

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

For more information, please visit us online at: baystatehealthjob.com or interact with us socially at facebook.com/BaystateCareers or on Twitter @BaystateCareers.

Education:

Certifications:

Equal Employment Opportunity Employer