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Accounts Payable Specialist

SUMMARY

The Accounts Payable Specialist is responsible for managing the accounts payable process for their assigned property(s). This position fully understands and enforces standard operating procedures relating to accounts payables and purchase orders. The Accounts Payable Specialist supports the Accounts Payable Manager within areas of invoice processing, purchase orders, and additionally assigned tasks and/or projects.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

AVERAGE % OF TIME

• 65% Process and code invoices ensuring proper department/account coding to route invoices for approval in BirchStreet. Reconcile purchase order to invoice exceptions. Process weekly payment runs (check, virtual master card, EFT).  Complete weekly reports to send to property finance and purchasing teams.
• 20% Respond promptly to vendor & property phone calls and emails. Processing rush requests and acting with a sense of urgency for time sensitive items.
• 15% Perform vendor statement reconciliation, requesting voids and stop payments. Performing analysis of key metric information and holding monthly metric calls with the property on the findings.

SUPPORTIVE FUNCTIONS 

In addition, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be determined based upon the particular requirements of the department:

• Set up vendors in Great Plains, ensuring Federal Tax ID numbers are obtained for 1099 vendors.  Request for W-9 forms to be completed and filed for each vendor. 
• Provide training to property associates on AP process including but not limited to purchase orders and check requests.
• Assisting with monthly use tax audits.
• Review integration failures.
• Additional duties as necessary and assigned.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES 

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.  
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.  
• Must possess basic computer skills.  
• Knowledge of computer accounting programs, preferably Great Plains and Birchstreet.
• Ability to solve problems and make rational decisions.

• Knowledge of Resort and Hotel operations. 
• Understand the importance of building vendor relationships.

QUALIFICATIONS

• High School or equivalent education required. Bachelor’s Degree preferred
• Previous experience in Accounts Payable required
• Excellent organizational skills required
• Strong written and verbal communication skills required

PHYSICAL REQUIREMENTS

• Most work tasks are performed indoors.  Temperature generally is moderate and controlled by corporate office environmental systems
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Talking and listening occur continuously in the process of communicating with fellow associates, supervisors and leadership.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed. 

This description is intended to indicate the typical kinds of tasks and levels of difficulty that are required of positions given this title.  This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.  It is not intended to limit or in any way modify the right of any manager to assign, direct and control the work of employees under his/her supervision.

The pay scale for the AP Specialist is from $22.00/hour - $26.00/hour. The pay scale is the base hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions. 

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.