Overview:

This Corporate Events Planner Position will partner with M&T Tech with a home base at the M&T Tech Hub at Seneca One, in Buffalo. In this role you will work with a team in building the M&T Tech Brand. You will take ownership in facilitating the Strategic Meetings Management Process (SMMP) for internal clients and community events and engagement. Serve as liaison between internal clients/employees and external suppliers to ensure event needs and logistics are met in the most cost-effective manner.  Supports all levels of the organization up to and including Senior Management.   Provides onsite event coordinating and logistics as required with a focus of the Club House and M&T Tech Hub at Seneca One. 

Primary Responsibilities:

• Respond to requests for event assistance for internal clients and community engagement. Coordinating/collaborating with the events team to successfully execute while fulfilling the vision to create a powerful Tech Hub brand – a sense of place within and without - that showcases the power of technology to solve problems for our community and our customers while uniting Buffalo's Innovation Corridor to win in the race for relevance as a great tech city.  
• Provides onsite event coordinating and logistics as required with a focus of the Club House and M&T Tech Hub at Seneca One. 
• Serves as primary contact and scheduler of the Club House and M&T Meeting locations throughout the Tech Hub.
• Track and reconcile event and travel spend for contracted events; process invoices for events and travel related expenses.
• Submit RFPs to event/travel suppliers and conduct sourcing negotiations; Formulate proposals and cost analysis of event/travel options for requested space.
• Supports team leaders with event and travel planning for Executive level meetings and events; including but not limited to Board of Director's and Executive Mgmt. Committee events.         
• Participate in industry related events as required.
• Supports technology and internal clients with virtual events. 
• Finalize event contracts with suppliers; obtaining proper signatures as defined by M&T
• Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the Company’s Risk Appetite.  Identify risk-related issues needing escalation to management.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Education and Experience Required:

Bachelor’s degree and a minimum of 1 years’ work experience, or in lieu of a degree, a combined minimum of 5 years’ higher education and/or work experience, including a minimum of 1 years’ work experience

Experience working with multiple business lines   

Experience with pertinent word processing and spreadsheet software        

Experience managing multiple tasks and prioritizing among assignments    

Experience working independently and as an effective team player             

Domestic travel ranging from 10 - 25% of the time             

Strong organizational skills

Detail-oriented 

Knowledge of standard hotel/venue contract management       

     

Education and Experience Preferred:

Bachelor’s degree in hospitality/travel industry or related field (i.e. Business Administration, Marketing, Communications, Public Relations, etc.),

Previous event and meeting planning experience

Awareness of Strategic Meetings Management Program (SMMP) processes             

Awareness of marketing and event technology software  

Member of industry association (e.g. MPI, GBTA, FICP)

Project Management experience

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $24.76 - $41.27 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America