Dealership:

The Administrative Assistant provides support to their assigned Regional President(s) by providing support, arranging travel and correspondence, scheduling meetings, and coordinating events such as regional meetings, leadership conferences, annual executive strategy sessions, and other corporate events. The Administrative Assistant maintains a strong sense of urgency and has strong ability to prioritize tasks based on executive’s needs while anticipating additional needs ahead of time.

The Administrative Assistant reports to the Executive Administrative Assistant.

Location: Medford, OR (On-site)

Responsibilities

• Act as the point of contact between the Regional Presidents and internal/external clients.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Handle requests and queries appropriately.
• Provide back-up support of the monitoring and ordering of office supplies.
• Maintains relationships with external partners such as investors, manufacturers, and others.
• Produce and/or collect reports and presentations materials as requested.
• Correspondence preparation: typing or editing emails, memos, and other correspondence.
• Meeting and calendar management: manage executives’ calendars, schedule meetings, prepare agendas, operate audio-visual systems during meetings, and help ensure that meetings don’t exceed time limits.
• Travel preparation: schedule flights, make hotel reservations and coordinate out-of-town meetings.
• Event management: schedule and prepare logistics for corporate events.
• Ensures efficiency of process and improves when necessary.
• Other duties as assigned.

Skills and Qualifications

• Bachelor’s degree in communications, marketing, public relations, preferred, but not required
• Strong attention to detail
• Excellent communication skills – both written and oral
• Sense of urgency
• Multitasking ability
• Proactive
• Active listening
• Critical thinking
• Time management

Competencies

• Does the right thing, acts and adapts to change
• Self-motivates, believes in accountability, focuses on results, makes plans and follows through
• Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results
• Thrives on a team, stays positive, lives our values

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. *

• Up to 1/3 of time: standing, walking, lifting up to 25 pounds
• Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing

*Reasonable accommodations may be made to enable individuals to perform the essential functions.

NOTE:  This is not necessarily an exhaustive list of responsibilities, skills, or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed.