Job Details

The Program Manager Research & Education will focus on administration and effective management of a diverse funding portfolio, including intramural awards and extramural grants lead and coordinate the department’s comprehensive educational portfolio. They will serve as the primary liaison for financial research activities, ensuring regulatory compliance and the effective management of departmental funding, work closely with the Department Chairman and Residency Program Directors and implement strategic initiatives that foster the development and growth of educational programs.

This role is responsible for administration of multiple graduate training programs (ACGME & non-ACGME residency programs), General Surgery resident elective rotations, undergraduate (medical & physician assistant student rotations), outside visitor rotations and observorships, educational project management, and leadership. Responsible for ensuring that all regulatory and accreditation standards are maintained, educational activities that support the curriculum are established, departmental procedures and guidelines are created and enforced, and recruitment activities are coordinated and implemented for all training programs within the department.

The manager will collaborate with faculty and administrative leaders to develop workplans for grants, monitor and ensure timely submission of progress reports by colleagues in the Office of Research Support Services (ORSS) and/or the Office of Institutional Advancement (OIA), collaborate with the Research Administration Center of Excellence (RACE) and Sponsored Programs Accounting Office (SPAO) to ensure timely submission of invoices and financial reports, and partner with internal and external stakeholders to share grants related successes, projects and support funder stewardship activities.
In addition to oversight and coordination of projects, Manager will partner with OIA to identify funding opportunities through both traditional and innovative platforms and coordinating teams and stakeholders to ensure the successful execution of funded projects and achievement of deliverables.

Job Description

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Provide leadership-level support for all financial activities within the department, including overseeing pre- and post-award accounting duties for highly complex grants and contracts.
• Convene grants implementation and evaluation teams to monitor grant progress and identify collaborative solutions to needs.
• Partner with internal and external partners/stakeholders on funder stewardship materials and initiatives as requested.
• Identify, develop, write, and submit (to colleagues within the Office of Research Support Service (ORSS) and/or the Office of Institutional Advancement (OIA)) compelling grant proposals to secure funding for community-based projects and initiatives.
• Approve budgets and accounting functions, monitor account activity, and direct the posting and reconciliation of expenditures. Forecast budget scenarios, address any variances, and manage overdrafts to maintain financial integrity.
• Collaborate with faculty and leadership to conceptualize grant proposals, ensuring alignment with organizational goals and funding priorities.
• Develop and manage initiatives to foster community partnerships and address social needs across various community-based sites, collaborating with clinical and operational leadership.
• In collaboration with Office of Research Support Services, track allocation of funded research FTE for DFCM employees.
• Administer intramural and extramural (private and government) grants, ensuring that all awards are in compliance with federal and non-federal guidelines.
• Serve as the main point of contact for regulatory and accounting issues, offering expert interpretation of complex policies, procedures, and funding guidelines to investigators and staff.
• Prepare and review complex government reports and routine financial reports, performing internal audits to resolve issues and ensure adherence to established policies.

Education and Experience:

• Bachelor degree required. Masters preferred.
• At least 2 years’ experience leading and/or managing grant-funded, community-based program preferred.
• Program report development preferred.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Jefferson University Physicians

Primary Location Address

925 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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