Initial Posting Date:

11/12/2025

Application Deadline:

11/27/2025

Agency:

Department of Corrections

Salary Range:

$4,867 - $6,418

Position Type:

Employee

Position Title:

Accounting Technician (Salem/Hybrid) For current state employees only

Job Description:

Accounting Technician – For current state employees only

ODOC Headquarters (Salem/Hybrid)

Oregon Department of Corrections

The Oregon Department of Corrections is actively recruiting to fill an Accounting Technician position. This position will be stationed at ODOC Headquarters in Salem, Oregon. This position is approved for a hybrid work schedule, requiring the employee to work onsite as needed. The employee will work in office at the start to learn the work before transitioning to hybrid. This position is open only to current State of Oregon employees. Contracted workers are not eligible to apply.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

About the Job – Your Role

As the Accounting Technician, you will be responsible for paying purchase order (PO) vendors and resolving purchase order and vendor-related issues. You will manage a queue of assigned vendors, tracking and correcting discrepancies through the AFAMIS accounting system. Duties include comparing vendor invoices to purchase orders to verify the accuracy of goods and services received, quantities, costs, and payment terms; sorting, batching, totaling, and recording invoices for vouchering and payment; and ensuring all batch and voucher requests are accurate and properly processed. You will review and reconcile coded accounting transactions and Accounts Payable Edit Reports, research and resolve discrepancies, and balance payment documents to recorded batch totals. Additional responsibilities include matching invoices to warrant requests, applying or requesting refunds for credit memos, and reviewing problem invoices and purchase orders. You will contact vendors to obtain missing invoices or resolve past due balances, verify invoice approvals and obtain signatures as needed, and assign vendor numbers and cost coding for payments. The position also requires working collaboratively within the unit to assist during staff absences, peak workload periods, and year-end processing.

Minimum Qualifications

Your application materials will be reviewed to verify that you have:

• Two (2) years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR
• One (1) year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR
• At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.

Training or experience must include using a computer to enter, update, or retrieve information.

To receive credit for required courses, you may be requested to submit a photocopy of transcripts. Agencies may specify additional qualifications depending on the individual job requirements.

Requested Skills

• Skilled in entering, tracking, and reconciling payments within ERP and accounting systems such as AFAMIS.
• Strong verbal and written communication skills for effectively interacting with vendors, purchasers, and internal teams to resolve payment discrepancies.
• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data validation) and other Microsoft Office applications.
• Demonstrated experience providing responsive and professional support to internal and external customers.
• Proven ability to manage individual workloads efficiently while contributing to overall team goals.
• Experienced in comparing vendor invoices with purchase orders to ensure accuracy in goods, services, quantities, costs, and payment terms.
• Sorting, batching, totaling, and recording invoices for vouchering and payment, including running balance and edit checks for accuracy.
• Detail-oriented in reviewing coded accounting transactions, researching discrepancies, and initiating corrective actions to maintain data integrity.
• Experienced in researching, applying, and reconciling credit memos or processing refund requests as appropriate.

Preferred Skills

• Experience working with AFAMIS (Automated Financial Accounting Manufacturing Inventory System).

Required

• You MUST be a current State of Oregon employee (contract workers excluded) to apply.
• Sumit a copy of your resume.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This position will be stationed at ODOC Headquarters in Salem, Oregon. Majority of duties will be performed in an office environment; requires extended periods of time sitting and using a computer. The employee is required to use a computer for email and related accounting systems in the regular performance of their duties. Occasionally, the position may involve exposure to stressful situations, such as handling challenging customer interactions or resolving discrepancies in financial records. Moreover, individuals may encounter deadline pressures during peak workloads, necessitating effective prioritization and efficient task management skills. Regular attendance is an essential function required to meet the demands of this job and to provide necessary services. May be required to periodically work extended hours.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.oregon.gov

Reference Number: 190429

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.