Job Title: Surgery Coordinator
Department: Primary Care & Specialty Practices                   
Location: Genesee Valley Cardiothoracic                  
Hours Per Week: Full Time
Schedule: Day 8:30am-5pm                                         

SUMMARY:
Coordinates surgical scheduling for multiple physicians in busy surgical practice. Includes but not limited to scheduling pre-admission history and physicals, OR times, Covid Testing and beds with planned requests for hospital services, diagnostic procedures and daytime add on cases or in-house procedures. Schedule and coordinate surgical cases and procedures with other physician specialty practices and departments. Reports To: Practice Manager

 

RESPONSIBILITIES:

• Communicates with patients in person and by phone in a friendly and professional manner; provides pre-operative instructions and coordinates transportation as needed.
• Coordinates all aspects of surgical scheduling with physicians, patients, facilities, and vendors; ensures clearances, arrival times, and necessary documentation are properly communicated.
• Obtains and documents procedure and diagnosis codes, completes insurance pre-certifications/authorizations, and arranges peer-to-peer reviews when required.
• Maintains accurate records by entering surgeries into the EMR system and updating internal tracking tools; ensures schedules align with physician calendars for billing and operational accuracy.
• Collaborates with clinical and clerical staff to resolve scheduling challenges; supports ongoing policy and procedure improvements and may participate in team or physician meetings.
• Acts as a liaison for RRH affiliates and regional sites, facilitates the exchange of patient records, and communicates pertinent information with providers through EMR.
   

REQUIRED QUALIFICATIONS:

• None.
   

PREFERRED QUALIFICATIONS:

• Bachelors degree in business, social sciences, human resources, or equivalent preferred. An equivalent combination of education and experience will be considered.
• Three plus years of relevant healthcare experience preferred
• Strong analytical, computer, organizational, customer service and communication skills.
• For the transportation departments, knowledge of IDX and CCS is beneficial.
• Strong written and verbal communication skills

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$18.00 - $23.00Rochester14621

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.