ABOUT THE POSITION:

Under direct supervision of The Claremont Colleges Library Head of Special Collections and Archives, the Drucker Archives Archivist has three essential roles: archival processing (arrangement, description, finding aid creation, preservation, and re-housing) for collections; provide reference and research assistance; and coordinating digitization of the Drucker Archives materials for internal and external users. This is a temporary position anticipated for 12 months from date of hire, full-time, and benefits eligible.

• Priority Deadline: The deadline for first consideration is 10/17/25. Please note that a cover letter and CV/resume are required along with the application.

ESSENTIAL FUNCTIONS

60% of Time: Archival processing

• Prepares and processes archival collections following standards and best practices; enters data for existing and new collections; and updates collection records in ArchivesSpace.
• Coordinates with donors and accessions new materials for the archives.
• Responsible for stacks management: location tracking, filing, boxing, labeling, shelving, shifting, and related tasks as assigned.

20% of Time: Research Support

• Coordinates and transports materials from the Drucker Archives storage locations to the Special Collections Reading Room at The Claremont Colleges Library for researchers and ensures the materials’ safe return to their storage location.
• Responds to reference and research inquiries in coordination with the Drucker Scholar regarding Peter F. Drucker and the Drucker Archives history for both internal and external patrons.
• Assists users in-person and by telephone, chat, and email.
• Carries out research within the Drucker Archives collections as requested.

15% of Time: Digitization priorities and patron requests

• Collaborates with Executive Director of the Drucker Institute, Director of Operations at The Drucker Institute, Drucker School of Management faculty, and related CGU staff to assess materials and establish priorities for digitization, in alignment with the fragility and age of materials as well as copyright law. 
• Organizes patron photocopy and digitization requests; coordinates requests for digitization of materials with library digital production unit; tracks requests and payments in the Aeon system; and delivers materials to users’ Aeon accounts. Maintains clear and responsive communication with users of the Drucker Archives.

5% of Time: Other responsibilities

• Prepares reports, statistics, and other metrics.
• Perform other related duties as assigned.

QUALIFICATIONS

Unless otherwise stated, the following qualifications are required to perform the essential functions of this position, or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education/Training:

• MLS or MLIS with a concentration in Archives from an ALA-accredited program OR
• MA in Archives, MA in History with an Archival Certificate, OR
• Comparable educational background and experience (relevant subject expertise combined with professional library education and archival experience).

Experience:

• 1 year of archival processing experience including the arrangement and description of archives or special collections materials using library-based descriptive standards including Describing Archives: A Content Standard (DACS).

Competencies:

• Intermediate knowledge of entering/importing data into, and exporting finding aids from, an archival collection management system such as ArchivesSpace or Archivists’ Toolkit.
• Basic knowledge and understanding of archival principles.
• Strong written and oral communication skills.
• Ability to work independently as well as collaboratively.
• A strong public service orientation assisting archives users from diverse backgrounds in collegial, collaborative, and diverse environments.
• Ability to manage multiple priorities and meet deadlines.
• Keen attention to detail; demonstrated problem solving skills and flexibility.

Preferred Experience:

• Experience working with an archival content management system such as Archivist’s Toolkit or ArchivesSpace.
• Familiarity with digital asset management systems (DAMS) such as CONTENTdm.

Work Schedule: The regular hours for this temporary, full-time position are 40 hours scheduled from 8:00 a.m. to 5:00 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization or business unit.

COMPENSATION

Pay: The pay rate for this position is $32/hour.

Benefits: This position is eligible for our employment benefits package including:

• medical, dental, vision,
• 10% retirement contributions after one year (no matching required),
• group life insurance,
• generous time off,
• professional development funds,
• discounts for mobile plans, software, and entertainment,
• access to fitness facilities,
• and more!

PHYSICAL REQUIREMENTS

Physical Requirements:

Sedentary work that primary involves sitting and standing:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Active work that primary involves standing and walking:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Light work that involves moving objects weighing up to 10 pounds:

☐  Constantly       ☒  Frequently             ☐  Occasionally          ☐  Never

Medium work that includes moving objects weighing up to 25 pounds:

☐  Constantly       ☒  Frequently             ☐  Occasionally          ☐  Never

Medium work that includes moving objects weighing up to 40 pounds:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Heavy work that includes moving objects weighing up to 50 pounds:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Operate a street legal golf cart, a company automobile, or other heavy machinery:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Read or write electronic or printed materials:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Communicate verbally in person, by phone or another device:

☐  Constantly       ☒  Frequently             ☐  Occasionally          ☐  Never

Moving body into different positions to work down low, overhead, or outward:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Work involving climbing ladders, stairs, scaffolding, or similar:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Work in various environments including low, high, tight, low-ventilation, or confined spaces:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Work indoors in climate-controlled spaces:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Work outdoors in various weather conditions:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Work in a noisy environment:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed.

ADA/OSHA:

This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim of having the best available person in every job. TCCS prohibits discrimination based on all characteristics protected by federal, state, or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.