ABOUT THE POSITION:

The Cataloging and Metadata Associate (C&MA) performs cataloging work to ensure that The Claremont Colleges Library’s information resources are described and discoverable. C&MA creates metadata for information sources in all formats, in compliance with national bibliographic and metadata standards and local policies as they apply to The Claremont Colleges Library’s needs.

• Priority Deadline: The deadline for first consideration is 10/13/25. Please note that a cover letter and CV/resume are required along with the application.

ESSENTIAL FUNCTIONS

• Provides original and complex copy cataloging for materials in Special Collections, the general collection, Claremont Colleges Digital Library, and Scholarship @ Claremont by adhering to guidelines established by RDA, BIBCO Standard Records, DCRM, MARC 21 format, CONSER Cataloging Manual, OCLC Bibliographic Formats and Standards and the department and Library policies.
• Performs routine catalog maintenance by adding, withdrawing, or transferring items and by enhancing content to improve discoverability, including the use of controlled vocabularies, provenance tracings, and other special collections notes.
• Performs authority work by creating and updating NACO authority records and updating bibliographic headings in catalog records to maintain a controlled vocabulary, increase discoverability of library materials, and contribute to the Library of Congress Name Authorities database.
• Assigns subject headings and Cutter and classification numbers as needed for classified library materials.
• Assures reliable user access to e‐resources through quality control, catalog maintenance, problem solving, and troubleshooting efforts
• Orders supplies for the C&M unit as needed.
• Provides original cataloging services to individual campus department libraries to facilitate access to their print collections.
• Provides minor binding and preservation for items in Special Collections and the general collection
• Assists with projects prioritized in the division as needed.
• Participates in library-wide activities by leading and serving on teams, committees, and task forces.
• Performs other related duties as assigned.

QUALIFICATIONS

Unless otherwise stated, the following qualifications are required to perform the essential functions of this position, or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

Education/Training:

• High School diploma or equivalent.

Experience:

• 1 year experience in performing copy and original cataloging in MARC.

Competencies:

• Knowledge of cataloging standards, including RDA.
• Demonstrated competency in cataloging a wide range of materials, including print and electronic texts.
• Familiarity with library systems, including OCLC WMS and OCLC Connexion.
• Demonstrated competencies with Microsoft Excel and Google sheets.
• Ability to work independently with minimal supervision.
• Ability to do detail oriented work.
• Ability to work effectively in a team environment.
• Excellent written and verbal communication skills.
• Must be reliable and punctual.

Preferred Experience:

• Bibliographical proficiency in one or more languages besides English
• Completed at least one year of training in cataloging items in formats such as media and 3-dimentional objects.
• Completed at least one year of training in cataloging rare materials.

Work Schedule: The regular hours for this full-time position are 40 hours scheduled from 8:00 a.m. to 5:00 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to the needs of the organization or business unit. This position is eligible for a hybrid work schedule to work partial hours remotely as approved by the supervisor.

Union: This position is represented by The Claremont Colleges Services Library Staff Federation AFT Local 6735. The employee in this position will be bound by the collective bargaining agreement.

COMPENSATION

Pay: The pay rate for this position is $24/hour.

Benefits: This position is eligible for our employment benefits package including:

• medical, dental, vision,
• 10% retirement contributions after one year (no matching required),
• group life insurance,
• generous time off,
• professional development funds,
• discounts for mobile plans, software, and entertainment,
• access to fitness facilities,
• and more!

PHYSICAL REQUIREMENTS

Physical Requirements:

Sedentary work that primary involves sitting and standing:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Active work that primary involves standing and walking:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Light work that involves moving objects weighing up to 10 pounds:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Medium work that includes moving objects weighing up to 25 pounds:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Medium work that includes moving objects weighing up to 40 pounds:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Heavy work that includes moving objects weighing up to 50 pounds:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Operate a street legal golf cart, a company automobile, or other heavy machinery:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Read or write electronic or printed materials:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Communicate verbally in person, by phone or another device:

☐  Constantly       ☒  Frequently             ☐  Occasionally          ☐  Never

Moving body into different positions to work down low, overhead, or outward:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Work involving climbing ladders, stairs, scaffolding, or similar:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Work in various environments including low, high, tight, low-ventilation, or confined spaces:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Work indoors in climate-controlled spaces:

☒  Constantly       ☐  Frequently             ☐  Occasionally          ☐  Never

Work outdoors in various weather conditions:

☐  Constantly       ☐  Frequently             ☐  Occasionally          ☒  Never

Work in a noisy environment:

☐  Constantly       ☐  Frequently             ☒  Occasionally          ☐  Never

Disclaimer:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed.

ADA/OSHA:

This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Equal Opportunity Employer:

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim of having the best available person in every job. TCCS prohibits discrimination based on all characteristics protected by federal, state, or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.