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Position Summary:

Florida Atlantic University is seeking an Award Administrator - Boca Raton, FL.

The Award Administrator reports to the Associate Director of Awards Services and works closely with the award services team within the Office of Sponsored Programs. 

Summary of Responsibilities:

• Oversee a portfolio of awards at FAU for specific assigned units/Colleges.

• Facilitates the award review process and confirms the award information including budget and Scope of Work with the Principal Investigator and departmental research administrator prior to account set-up.

• Works with the Contract Services team in the review and issuing of both contracts and subawards.

• Conducts initial compliance review of all New, Continuing and Supplemental awards prior to award set-up and works with appropriate units in obtaining compliance approvals, i.e. Research Integrity, Export Control Office.

• Prepares the post-award worksheet (summary) for incoming funding and enters award information into FAU’s research administration system – Novelution.

• Works with the Principal Investigator and departmental research administrators in the management of the sponsored awards.  Provides feedback and guidance to the colleges as needed.

• Assists faculty with the submission of technical reports to the sponsor when the sponsor requires approval and submission by the Office of Sponsored Programs. 

• Serves as liaison between faculty (principal investigators) and sponsors when requesting approvals by the sponsor for changes to sponsored projects.

• Provides guidance to Principal Investigators and Project Directors in the management of the sponsored project. Works with faculty in the submission of requests to the sponsor that require prior approvals, i.e. requests for no-Cost extension, requests for changes to the budget or Scope of Work, change in key personnel, etc.

• Resolves routine and non-routine issues, including complex situations as they arise and recommends solutions. Must have the ability to seek resolution through various resources and provide proper guidance.

• Apply in depth understanding of federal regulations for sponsored awards including grants, contracts, and cooperative agreements. Utilizes knowledge to stay abreast of changes to federal regulations, sponsor rules and university policies.

• May prepare and present workshops to faculty and staff on sponsored programs related topics. Advises and trains faculty and staff in using FAU’s research administration system – Novelution.

• Perform other related duties and carry out other responsibilities as assigned.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Experience managing the day-to-day activities of sponsored awards, i.e. grants administration and/or research administration.

Provide related supervision, training and consultation to staff and faculty on as needed basis

Must understand the federal regulations for institutions of higher education, i.e. Uniform Administrative Requirements, Cost Principles, and Audit Requirements – 2 CFR 200.

In-depth knowledge of Electronic Research Administration such as GrantsERA, Grants.gov, Fastlane, etc., as well as a working knowledge of Workday or other comparable financial accounting system

Strong verbal and written communication skills.

Must have knowledge of contracts administration.

Strong organizational, problem-solving, and time-management skills.

Must be able to work collaboratively with others at various levels both within and outside the University.

Salary:

$65,000 - $72,000 per year.

College or Department:

Division of Research

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-12-03

Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.