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Position Summary:

Florida Atlantic University is seeking a Budget Manager for the Department of Chemistry & Biochemistry in Boca Raton, Fl.

Summary of Responsibilities include:

• Responsible for financial management of all Department of Chemistry & Biochemistry funds: E&G, auxiliary, grants, endowments, and foundation accounts. Supervise and implement the University, College and Department policies and procedures as it applies to the financial function of the department. Works closely with Chair, Faculty, and Dean’s office.

• Review expenditures to ensure adequate funds are available and appropriately used.

• Maintain electronic database for expenditures and approve P-Card purchases in Workday.

• Perform budget management daily tasks of monitoring department performance against spending patterns and implementing measures to adhere to department annual budget.

• Create purchase requisitions and expense reports for department.

• Process department foundation scholarship awards for undergraduate and graduate students.

• Collaborate with controller's office, foundation, research accounting, graduate college, payroll, and purchasing in day-to-day financial processing, including payments and purchasing of supplies needed to operate department.

• Provide principal investigators with financial reports and detail of expenditures when requested.

• Manage payroll and timekeeping functions for the department.

• Meet with faculty and staff to communicate accounting concepts of allowable and unallowable costs related to spending, maintaining compliance and meeting budget deadlines.

• Perform HR functions to hire new faculty, adjunct faculty, and OPS students.

• Prepare and manage student appointments for Graduate Research Assistants (GRA) and Graduate Teaching Assistants (GTA), OPS employees and faculty additional compensation each semester.

• Prepare and submit graduate student tuition waivers each semester.

• Process department travel requests for students & faculty. 

• Assist Chemistry faculty and students with administrative services on the Jupiter campus.

• Process and maintain fulfillment of department Continuing Education Courses.

• Prepare and submit American Chemical Society (ACS) annual reporting for degree certification.

• Prepare and submit department Faculty Activity Reports (FAR).

• Conduct monthly meetings with Senior Lab Administrator related to purchasing, invoicing and compliance of laboratory safety, including ensuring all reagents and supplies are available for all teaching and research labs.

• Work closely with department Instrumentation Specialist in providing effective solutions and support for purchasing department instruments/equipment, including maintenance and repairs as needed.

• Present budgets to department chair as requested.

• Engage in additional activities and projects as assigned by the Chair throughout the year.

• Interpret and apply university policies and procedures within the area of responsibility, while staying up to date on any changes.

• Other job-related duties may be assigned as needed.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of business experience required.

Preferred Qualifications/Skills:

Excellent verbal and written communication skills.

Excellent customer service, organizational, and time management skills.

Capable of setting work priorities and managing multiple projects simultaneously in a fast-paced, hands-on environment while meeting deadlines.

Strong analytical skills preferred. Must be proficient in Microsoft Office programs, especially Excel.

Workday experience.

Knowledge of current federal, state, and university administrative policies as they relate to fiscal, personnel, and grants administration.

Salary:

$60,000 - $71,000 per year.

College or Department:

COS: Chemistry & Biochemistry

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:

2025-12-15

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.