Position Summary

Provide administrative support by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, filing documents and processing customer accounts. Clerical duties may be assigned in accordance with the office procedures of individual establishments.

Essential Tasks

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet or presentation software. Open, sort, and distribute incoming correspondence, including faxes and email. Answer telephones, direct calls and take messages. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare responses to correspondence containing routine inquiries. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Distribute and gather new hire packets. Ensure that new hire packets are complete prior to sending them to the Human Resources department. Obtain authorization for all credit cards payments (VISA, MasterCard, American Express) and process credit card payments. Distribute and gather new hire packets. Ensure that new hire packets are complete prior to sending them to the Human Resources department. Process payments from cash and charge customers. Prepare daily deposit. Perform payroll process and submit to Corporate Accounting Department. Responsible for cash drawer/petty cash. Maintain a clean and organized office area

Skills

• Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
• Communicating:  Conveying information to others in an effective manner.
• Time management:  Managing one’s time productively and efficiently. Ability to organize and prioritize tasks.
• Reading Comprehension:  Understanding written sentences and paragraphs in work related documents.
• Writing:  Communicating effectively in writing as appropriate for the needs of the audience.
• Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do.
• Mathematics: Using mathematics to solve problems.
• Service orientation:  Actively looking for ways to help people.

Attributes

• Oral Expression :  The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension:  The ability to understand information and ideas presented through spoken words and sentences.
• Written Comprehension:  The ability to understand information and ideas presented in writing.
• Written Expression:  The ability to communicate information and ideas in writing so others will understand.

Qualifications

Education

• High School Diploma (or GED or High School Equivalence Certificate)

Professional Experience

• Over 1 year, up to and including 2 years experience in an administrative position.

Computer Skills

• Intermediate to advanced user knowledge of Microsoft Windows XP components, including Microsoft Outlook.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.