Overview

The Office Admin position provides accounting, human resources and administrative support to all Venue Management personnel. Successful candidate will be a team player willing to jump in to assist as needed across all departments.

This role will pay an hourly rate of $19.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 12, 2025.

Responsibilities

• Assist in all general accounting functions including: general ledger, accounts receivable & accounts payable
• Perform accounts receivable processes including customer invoice preparation, payment application and occasional collection calls.
• Perform accounts payable processes including vendor invoice processing, master file updates and maintenance & annual 1099 reporting.
• Assist Finance Director with general ledger adjustments, balance sheet reconciliations & monthly financial statement reporting.
• Review daily ticketing reconciliations prepared by the Box Office Manager.
• Review daily POS transactions and reconcile monthly practice rink transactions.
• Assist Finance Director with PCI compliance & reporting.
• Process new hire paperwork including background checks, payroll uploads and biweekly reconciliations ensuring timely & accurate processing.
• Assist Finance Director with other HR related duties.
• Assist Finance Director with event settlement functions.
• May interact with departmental managers to resolving transaction and procedural discrepancies ensuring established controls are adhered to.
• Perform annual record retention compliance duties and record keeping.
• Assist with IT related inventory and credentialing functions.
• Perform filing and record keeping duties.
• Perform other general office and clerical support.
• Other duties as deemed necessary or as directed

Qualifications

• 2 years or more of experience working in a similar environment.
• Proficient with Microsoft Office, with emphasis on Excel and Word.
• Working knowledge of Coupa & ADP eTime software a plus.
• Strong organizational & communications skills.
• Ability to multitask with a high level of accuracy while meeting reporting deadlines.
• Ability to work nights, weekends & holidays on occasion/as needed.