Overview

POSITION SUMMARY: The incumbent in this position is responsible for procuring goods and services, including warehouse inventory items, direct receiving items, and special project purchases in a very fast paced work environment.  Exercises buying responsibilities and judgments on the basis of the best value, considering quantity, quality, and service.  This position will work closely with the Manager - Purchasing on purchasing initiatives. He/she will also work closely with the department heads to control costs and maintain a sound purchasing system.

Qualifications

EDUCATION AND /OR EXPERIENCE REQUIREMENTS:

(Related education and experience may be interchangeable on a year for year basis)

Minimum four years’ experience in purchasing. Associate degree preferred.

 

ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc.):

• Must obtain and maintain all licenses / certifications per Federal, State, and Indiana Gaming Commission.
• Must successfully pass background check.
• Must successfully pass drug screening.
• Must be twenty-one (21) years of age.
• Prior experience in the Gaming industry strongly preferred.

KNOWLEDGE OF:

• Procedures, methods, and equipment including computers and applicable software applications such as word processing, email, spreadsheets, and databases to include excellent working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Reviewing inventory stock levels and placing orders to maintain par levels.
• Interviewing and identifying potential new vendors and suppliers in order to secure more cost-effective sources of products and services.
• The Accounts Payable department to address differences between order pricing and receiving quantities.
• Effective communication and negotiation skills.
• Personal and mini-frame computer skills.

ABILITY TO:

• Be flexible to work varying shifts and time schedules as needed.
• This position spends time on the Casino floor and is subject to varying levels of crowds and noise, and the severity of which depends upon guest volume.
• Obtain and maintain all appropriate licenses / certifications per Federal, State, and Gaming regulations.
• Use a computer keyboard and IP computer system.
• Review and comprehend requisitions, purchase orders, reports, and other necessary documentation.
• Communicate effectively with vendors and all levels of employees.
• Perform data entry for extended periods of time.
• Work with minimal supervision.
• Effectively manage multiple priorities in a fast-paced environment and consistently meet deadlines.

Responsibilities

ESSENTIAL FUNCTIONS: (These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position) - Purchase merchandise and commodities. - Conducts supplier and material analysis. - Handles special projects research for the department. - Responsible for negotiating long-term and short-term transactions with vendors. - Identify suppliers, select merchandise, and negotiate bills of sale for a business. - Coordinate activities involved in procuring goods and service information such as price availability and delivery schedule.  - Arrange timeline to complete tasks and department assignments or projects, and meet the deadlines related to those assignments. - Recommend method of procurement such as make buy lease or rent.  - Prepares purchase orders and request for quotations. - Establish and initiates strong interdepartmental relationships. - Reviews department requisitions, bids out requisitions where appropriate, determines types of procurement and vendor to be utilized. - Analyzes changes in product use or total consumption, or services provided, to determine effects on costs. - Reviews inventory (such as office supplies, retail, and certain food items) and places orders in order to maintain par levels of inventory which best meets the users’ requirements. - Works with vendors to resolve discrepancies, return items, and coordinate delivery schedules in order to ensure timely delivery of quality product that meets the user department needs. - Must be able to communicate organizational policies, procedures, and philosophies to associates to create a strong working relationship. - Must establish strong professional working relationships with suppliers. - Adheres to all Indiana Gaming Commission Regulations and Departmental Standard Operating Procedures. NON-ESSENTIAL JOB FUNCTIONS - Attend seminars when needed.