Whether it's the unique breadth of our integrated offering that covers Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology products; or our commitment to recognizing and rewarding people for the contribution they make - working here isn't like anywhere else.

At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Title: Congress & Events Coordinator

Location: Remote (U.S. Based) Central Time Zone preferred for team alignment and collaboration

Job Description
The Congress Coordinator will support the U.S. Aesthetic, Prescription, and Consumer businesses by managing Tier 4 (local/regional) congresses and sponsorship requests. The incumbent will oversee the full execution of up to 80 Tier 4 congresses annually, ensuring all logistical, financial, and compliance-related tasks are completed efficiently. The Congress Coordinator will report to the Director, U.S. Congresses & Events.
 

Key Responsibilities
Congress Execution:
•    Manage up to 80 Tier 4 (local/regional) congresses, including processing applications, registrations, and sponsorship payments.
•    Order booth assets, ensuring alignment with brand needs and maintaining sufficient inventory of display materials (tabletops, tablecloths, invitations, literature racks, and banners if permitted).
•    Coordinate with Cx/Lx on sample orders, shipping logistics, and necessary approvals.
•    Request and manage on-site booth staff, including name submission for badges.
•    Provide meeting communication to stakeholders, detailing agenda, location, attendee list, exhibit setup/dismantle times, and sample/display shipment tracking.
•    Offer support and troubleshooting while teams are onsite.
•    Facilitate sponsorship agreements, including processing Letters of Agreement (LOAs), updating budgets in Cvent, and reconciling event closeout procedures.
•    Complete monthly credit card reconciliation related to congress expenditures.
Sponsorship and Compliance Management:
•    Manage sponsorship requests from external and internal stakeholders, including monetary donations.
•    Receive sponsorship requests from either Galderma stakeholders or external organizations and register them in the meeting platform.
•    Review sponsorship requests, gather documentation, and communicate with societies/organizers to collect missing data if necessary.
•    Route sponsorship requests to the appropriate Regional Sales Manager (RSM)/Director for financial review and approval.
•    Collaborate with Compliance and Legal teams for sponsorship vetting and necessary approvals.
•    Route LOAs for organizational signature, ensure proper filing, and manage execution.
•    Communicate outcomes of sponsorship requests to relevant teams, including approvals and declinations.
•    Update Cvent with sponsorship status and maintain accurate event tracking.
Congress & Events Department Support:
•    Assist in vendor management, including opening new supplier accounts, updating bank details, and processing invoices.
•    Raise purchase orders (POs) and ensure payment execution for congress-related expenses.
•    Support creation and execution of LOAs for all congresses and events.
•    Order samples and marketing materials for national congresses.

Skills & Qualifications
•    2+ years of event or congress management experience, preferably within the pharmaceutical or healthcare industry.
•    Experience with Cvent preferred.
•    Strong organizational and project management skills with attention to detail.
•    Ability to manage multiple projects simultaneously and adapt to changing priorities.
•    Excellent communication and stakeholder management skills.
•    Proficiency in Microsoft Office Suite.

Position is commensurate with experience.

About the Compensation:

The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $55,000 - $85,000.

In addition to base salary, we provide an opportunity to participate in an annual short-term incentive program that is based on corporate performance with a multiplier focused on individual performance. We offer a competitive and comprehensive benefits program including health insurance, 401(k) plan with employer match, a generous paid time off policy, hybrid work schedules and more.

What we offer in return
You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base. You will also have access to a range of company benefits, including a competitive wage with shift differential, annual bonus opportunities and career advancement and cross-training.
 

Next Steps

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual conversation with the hiring manager
• The final step is a panel conversation with the extended team

Our people make a difference
At Galderma, you'll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.

Employer's Rights:
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.