Responsibilities

Accounts Payable

• Own the end-to-end accounts payable process, including invoice receipt, validation, approval workflows, payment runs, and reconciliations.
• Ensure supplier invoices are accurately recorded and paid within agreed contractual terms.
• Review and authorise payment runs in line with internal controls and cash management requirements.
• Reconcile supplier statements and resolve discrepancies in a timely and professional manner.
• Build and maintain effective working relationships with suppliers, banks, and internal stakeholders across multiple countries.
• Monitor aged payables, ensuring appropriate controls, governance, and reporting are in place.
• Identify opportunities to improve efficiency through process optimisation, system enhancements, and automation.

Payroll

• Manage and coordinate end-to-end payroll processes through third-party payroll providers in the UK and Portugal, ensuring accurate and timely payments.
• Partner with payroll providers to maintain compliance with local payroll legislation, tax rules, and statutory requirements.
• Oversee payroll reconciliations, including PAYE, National Insurance, pensions, and statutory deductions.
• Ensure correct allocation and intercompany treatment of employee costs charged across the group.
• Collaborate closely with HR to process employee lifecycle changes, including new hires, departures, compensation updates, and benefits.
• Prepare and review payroll journals, reports, and maintain accurate payroll records.
• Support payroll-related audits and respond to employee payroll queries with clarity and professionalism.
• Manage employee expense payments across the UK, US, India, and Portugal, ensuring all approvals and controls are met prior to payment.

Governance, Controls & Reporting

• Maintain robust financial controls, policies, and procedures for accounts payable and payroll activities.
• Support month-end and year-end close processes, ensuring accurate accruals, reconciliations, and reporting.
• Assist with internal and external audits by providing documentation, explanations, and timely responses.
• Deliver clear reporting and analysis to senior finance leadership to support decision-making.
• Regularly review systems, workflows, and controls to enhance efficiency, accuracy, and risk management in a growing international business.