Job Title: Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, including processing vendor invoices, handling purchase orders, and ensuring timely and accurate payments. This role requires strong attention to detail, organizational skills, and the ability to collaborate with vendors and internal teams. The specialist ensures the accuracy and integrity of financial records while supporting efficient accounting operations.

Key Responsibilities

• Review, code, and process vendor invoices and purchase orders in accordance with company policies.
• Create, maintain, and reconcile purchase orders in the ERP system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process weekly check runs, ACH, and wire transfers.
• Ensure invoices and POs have proper documentation and approvals prior to payment.
• Maintain accurate vendor records, including banking information and contact details.
• Respond to vendor inquiries and resolve payment issues promptly.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Collaborate with Procurement, Operations, and Finance teams to improve workflow efficiency.
• Identify opportunities for process improvements and help strengthen internal controls.

Qualifications

• Education: High school diploma or equivalent required; associate degree or any accounting/finance coursework a plus, but not required.
• Experience: 2–4 years of hands-on accounts payable experience, including handling purchase orders.
• Proficiency with ERP/accounting systems (NetSuite, SAP, Oracle, QuickBooks, or similar) and Excel.
• Strong understanding of basic accounting principles and AP processes.
• Excellent attention to detail, organization, and time management.
• Strong communication skills and ability to interact professionally with vendors and internal teams.
• Ability to work independently and collaboratively in a fast-paced environment.

Core Competencies

• Accuracy and attention to detail
• Purchase order and invoice management
• Problem-solving and analytical skills
• Vendor and stakeholder communication
• Time management and organization
• Integrity and accountability

This is a 100% on-site position based in Davie.