Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin.  The required information is listed below in the job posting.  

You must complete all required portions of the application and attach the required documents in order to be considered for employment.  

Department

OPH-Bureau of Vital Records and Statistics

Job Description

• Coordinates and processes payroll-related activities in accordance with the Office of Public Health’s (OPH) Center for Vital Records and Statistics (CVRS) policies and timelines.

• Reviews timesheets and leave records for accuracy and completeness

• Serves as liaison between staff and the Louisiana Department of Health (LDH) Human Resources/payroll offices to resolve discrepancies

• Maintains payroll documentation and ensure compliance with state and federal regulations

• Oversees and processes vital records orders and requests, ensuring accuracy, completeness, and compliance with applicable laws and policies

• Handles specialized and sensitive requests, including pre-adoption birth record requests and related documentation

• Reviews supporting evidentiary documents to ensure proper authorization and eligibility for record issuance or amendment

• Coordinates with internal units and external stakeholders to resolve complex or escalated order issues

• Ensures timely processing and tracking of requests to support customer service standards and program performance goals

• Develops and maintains inventory control systems for equipment and supplies

• Conducts routine audits and reconcile inventory discrepancies

• Tracks asset lifecycle, including acquisition, assignment, and disposal

• Ensures proper documentation and accountability of all program assets

• Provides operational and administrative support to program leadership

• Develops and maintains standard operating procedures related to administrative functions

• Supports special projects, reporting, and program initiatives as assigned

• Serves as a point of contact for internal and external stakeholders regarding administrative matters

• Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

• Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.

• Minimum 4 years professional experience performing administrative functions within an office environment or health care field.

• Minimum 2 years professional experience working with internal state payroll, HRIS, and/or financial systems.

• Excellent analytical and critical thinking skills; effective organizational and time management skills.

• Great attention to detail and follow up.

• Ability to manage projects, assignments, and competing priorities.

• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

• Advanced degree.

• Minimum 5 years professional experience performing administrative functions within an office environment or health care field.

• Minimum 3 years professional experience working with internal state payroll, HRIS, and/or financial systems.

• Minimum 2 years professional experience developing and maintaining process and procedure documentation

• Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section. 

• Detailed resume listing relevant qualifications and experience;

• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;

• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

  

References will be contacted at the appropriate phase of the recruitment process.

  

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

  

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.