Job Duck is hiring a virtual

V104 - Intake Support Administrator

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

Summary

Step into a role where your attention to detail and coordination skills make a daily impact. You’ll be the go-to person for organizing depositions, client meetings, and speaking events—ensuring everything runs smoothly and on time. Your work will help streamline medical record retrieval and support a system that simplifies how legal teams access critical information. If you enjoy being proactive, communicating clearly, and keeping things moving behind the scenes, this role is for you.

Monthly Compensation: $1,150 USD to $1,220 USD.


Responsibilities include, but are not limited to:

• Schedule and coordinate depositions, client meetings, and speaking events
• Prepare and organize documents required for scheduled events
• Input medical provider information into the case management system
• Coordinate medical record retrieval with third-party providers
• Oversee and support the automated medical records request system
• Maintain accurate and timely updates in the case management system

Key Skills, Traits and Values:

• Strong organizational and scheduling abilities
• Clear and professional communication skills
• Detail-oriented and proactive mindset
• Comfortable working independently and collaboratively
• Values efficiency, reliability, and consistency
• Enjoys supporting legal and medical coordination processes

Requirements:

• 1 year of experience in scheduling and/or administrative coordination
• Experience supporting executive-level scheduling and document workflows
• Familiarity with legal or medical documentation processes is a plus
• Ability to manage multiple tasks and deadlines
• Excellent written and verbal communication

Software:

• Calendar: Outlook
• Case Management System (training provided)

Working Schedule: Monday to Friday, 9:00 AM – 6:00 PM EST.

Timezone: EST (Georgia), US.

Work Shift:

9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Languages:

English

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now! 

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team.

Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.