Job Description

Job Title: Accounts Payable/Staff Accountant

Job Profile Name: Accounts Payable Accountant I

Department: Finance

Reports To: Manager, Accounts Payable

Classification: Non-exempt

Management Level: Individual Contributor

Levelling: Band B S3

Key Essential Functions

Responsibilities

1. Expense Management & Accounting: Accurately analyze and process invoices and expense reports, charging expenses to appropriate accounts and cost canters. Apply professional judgment to ensure accurate coding and compliance with organizational accounting standards.

2. System Data Management: Build, validate, and maintain structured data files to support implementation and maintenance of LLS’s new financial system. Apply advanced Excel and data management skills to ensure data integrity and readiness for system integration.  

3. Financial Controls & Compliance: Execute internal control policies related to expense authorization, approval hierarchy, and documentation requirements. Ensure all activities comply with internal audit standards and financial governance frameworks.

4. Confidentiality & Data Integrity: Uphold the confidentiality of financial data and sensitive vendor information, maintaining the organization’s trust and regulatory compliance.

5. Accounts Payable Operations: Monitor and maintain accurate records of all payments and expenditures, including payroll, purchase orders, invoices, and statements. Process transactions in accordance with established procedures, ensuring payments are scheduled and executed accurately and on time, while adhering to company payment terms and cost control objectives.

6. Documentation & Records Management: Prepare and maintain accurate AP records, ensuring alignment with records retention policies, audit requirements, and best practices in document control.

7. Vendor Relationship Management: Coordinate with vendors to ensure prompt resolution of account discrepancies, verify payment status, and uphold professional relationships through timely and accurate communication.

8. Account Reconciliation & Verification: Reconcile vendor statements and system balances monthly, identifying and resolving variances to maintain the accuracy and integrity of financial reporting.

9. Master Data Maintenance: Maintain and update vendor master data with precision, ensuring all information is accurate, complete, and compliant with organizational standards.

10. Quality & Continuous Improvement: Verify accuracy of processed work through systematic review and comparison of reports to system balances. Recommend and support process improvements to enhance efficiency and control.

11. Professional Knowledge & Development: Stay current with developments in accounting practices, internal systems, and company procedures through ongoing learning and participation in professional development opportunities.

Qualifications

Required Qualifications

Experience:

1-2+ years of Accounts payable experience

Knowledge, Skills & Abilities:

1. Proven experience in accounts payable processing and compliance, ensuring accuracy in invoice management, expense reporting, and vendor payments.

2. Strong understanding of financial systems and reporting tools

3. Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, for effective financial data management, reporting, and communication.

4. Exceptional communication and interpersonal skills, with the ability to collaborate effectively with Finance, Procurement, and cross-functional teams to resolve payment or vendor-related inquiries. 4. 5. Highly organized and detail-oriented, capable of managing multiple priorities, payment schedules, and documentation requirements in a dynamic environment.

6. Strong analytical and problem-solving abilities, with a focus on accuracy, compliance, and continuous improvement of financial processes.

TP Core Skills Taxonomy

1. AI Proficiency

2. Collaboration

3. Communication

4. Critical Thinking

5. Data Literacy

6. Emotional Intelligence

7. Entrepreneurship

8. Open-Mindedness

9. Process Excellence  

10. Solution Orientation

Preferred Qualifications

Work Environment

Monterey, CA Headquarters Office

Travel Requirements

None

Physical Requirements

Office Clerical Category - Appendix 1

Compliance Requirements

Support LLS’ Quality Management System (QMS) to continually improve the Division’s processes, procedures, and services; and thereby increase efficiency, productivity, effectiveness, and customer satisfaction

For U.S. Positions: Candidates must be authorized to work in the US without the need for visa sponsorship. At this time,
Teleperformance Specialized Services Companies does not offer visa sponsorship for this position.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on race. color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information or any other consideration prohibited by law or contract.

Compliance with Disability Laws. It is the policy of LanguageLine that qualified individuals with disabilities not be discriminated against because of their disabilities in regard to job application procedures, hiring, and other terms and conditions of employment. It is also our policy to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. We are prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship.

VEVRAA Federal Contractor requesting appropriate employment service delivery systems, such as state workforce agencies and local employment delivery systems, to provide priority referrals of protected veterans.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)