Meticulous, analytical, and compliance-focused Export-Import Documentation & Finance Executive to manage the financial, documentation, and regulatory aspects of our international Gems & Jewelry Export/Import operation. Needs to combines accounting expertise with specialized import/export knowledge to ensure seamless customs clearance, accurate financial reporting, and compliance with India's Foreign Trade Policy while supporting our high-value diamond and jewelry shipments.

Accounting & Finance

• Maintain precise financial records for all import/export transactions, including high-value gems, jewelry, and rough diamonds
• Manage accounts payable/receivable, perform vendor ledger reconciliations, and monitor foreign currency exposures (USD/INR)
• Conduct accurate calculations and validations for export benefits and ensure 100% claim accuracy
• Prepare Bill of Entry vs Shipping Bill reconciliation with automated validation sheets for exported/imported items
• Execute GR Waiver checks and Export Proceeds Realization Certificates (EPRC) compliance with RBI regulations
• Perform accuracy checks on vendor invoicing, freight bills, and CHA (Clearing House Agent) statements against internal shipment trackers
• Support month-end/year-end closings, GST export refund filings, and internal/external audits
• Generate MIS reports on export realization ratios, duty savings, and cost-per-carat analyses

Import/Export Operations & Documentation

• Prepare and validate critical export/import documents: Commercial Invoices, Packing Lists, Shipping Bills, Bill of Lading/AWB, Certificates of Origin, GJEPC (Gem & Jewelry Export Promotion Council) Registration Cum Membership Certificates
• Automate Bill of Entry vs Shipping Bill matching using Excel/VBA for 100% accuracy across high-volume shipments
• Coordinate with Customs House Agents (CHA), freight forwarders, and shipping lines for time-bound cargo movement and customs clearance
• Classify gems/jewelry under HSN codes (Chapter 71) accurately for correct duty/tax assessment
• Manage internal export/import trackers used by floor teams – validate against actual shipments, weights, and values
• Track and resolve discrepancies in FOB (Free on Bond) values, gross weights, and parcel counts between documents and physical inventory
• Handle Special Export Zone (SEZ) Special Economic Zone documentation and Free Sale Certificate requirements for international jewelry buyers

Compliance & Process Excellence

• Ensure 100% compliance with Foreign Trade Policy (FTP), GST Export Rules, RBI FEMA guidelines, and GJEPC regulations
• Maintain audit-ready records of all transactions with digital archiving and retrieval systems
• Implement process automation for repetitive documentation tasks using Excel macros and Tally/SAP integrations
• Conduct pre-shipment document audits to eliminate rejections at customs/ports
• Monitor export incentive timelines and coordinate Duty Drawback filings within government portals.

Disclaimer: This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.