Job Purpose:

• To provide administrative support to AMS Operations Warehouse and the facilities coordinator

Essential Job Duties:

• Follow up on incoming facility issues for Haarlem and Amsterdam offices 
• Follow up and communicate on maintenance work for Haarlem and Amsterdam offices such as repair work performed on the buildings, maintenance contracts, and work planning of the technical department.  
• Greet and process all Smith visitors ensuring that all on-site visitors and contractors are signed in and out as needed.
• Coordinate the parking places and cards.  
• Answer phone calls and connect them to the appropriate Smith personnel.
• Help organize employee events and arrange office activities, such as teambuilding events.
• Ensure tidy shared working environments, including the reception area, break room, conference room, etc.
• Assist with data entry and administrative tasks, as needed.
• Receive and organize office supply, food, and beverage orders.
• Organize sorting and delivery of mail.
• Provide ad hoc support to the management team.
• Support Sales, HR, Recruitment, and Marketing activities as needed.

Job Qualifications

Experience:

• 1-2 years of prior experience with facilities.  
• Strong English communication skills.  
• Excellent administrative, organizational, communication, and PC skills  
• Proactive 
• Trustworthy 
• Service oriented.  
• Teamwork.  

Education:  

• College degree or equivalent job experience preferred. 

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We are an Equal Opportunity/Affirmative Action Employer.